Job details

Construction Billing Assistant

It's fun to work in a company where people truly believe in what they are doing. At Dutch Bros Coffee, we are more than just a coffee company. We are a fun-loving, mind-blowing company that makes a difference one cup at a time.

Being part of the Dutch Family

You are adaptable, a servant leader, and community-minded. You view yourself as an unfinished product on the constant pursuit of personal and professional development. We rely on our people to uphold our core values of speed, quality, and service to protect our culture and ensure our growth remains limitless!

Dutch Bros mission statement

We are a fun-loving, mind-blowing company that makes a massive difference one cup at a time.

Who we are

Dutch Bros puts people first in everything we do. Joining our team gives you the opportunity to build a compelling future while making a massive difference in the lives of our customers and communities.

We love people and we love OUR people! Here’s what we offer

Here at Dutch Bros, we want our employees to feel valued, and we recognize there's more to value than a salary. The following benefits and perks were hand-picked to cater to our diverse employee base:

Medical/Dental/Vision/Short Term Disability/Life insurances
Paid Sick Days
401(k) plan with employer match after one year of employment
Education Benefit Program
Vacation/Floating Holidays/Paid Time Off
Paid Parental Leave
Flexible Schedule
Paid Volunteer Days
Various employee discounts
Office perks, such as hi-lo desks, snacks provided daily, casual dress code, and an in-house coffee bar with a dedicated Broista

Position Overview:

The Construction Billing Assistant will support the Construction Administrative team by receiving vendor invoices, reviewing invoices for accuracy, creating purchase orders, and assisting with other projects as assigned.

*This position is located in Grants Pass, OR and is not eligible for remote work*

Key Result Areas (KRAs):

Receive vendor invoices and review for accuracy:

Evaluate vendor invoices received by Construction team and/or vendors for accuracy
Research billing questions as needed for internal teams and/or vendors
Work with vendors to research payment tracking and payment history, as needed
Follow up on project billing issues with internal teams and/or vendors until issues are resolved
Perform detailed project financial audits as requested by Construction teams
Communicate with Construction and other internal team members, vendors, and contractors regarding billing-related questions as needed
Maintain and organize Construction team invoice email inbox

Assist with creation of purchase orders:

Create corresponding purchase orders in accounting system for all invoices received
Process change orders, pay apps, and invoices for approval and payment through Finance team
Assist Construction Admin team with establishing and maintaining complete financial files for each project
Assist Construction Admin team with running project expenditure reports in accounting software and comparing to budgets
Work closely with Finance team regarding changes to accounting codes and implementing changes into Construction billing processes
Work closing with Finance team to ensure that projects are closed-out in a timeline manner (for quarterly reporting purposes)

Assist Construction Admin team with other tasks as assigned:

Assist Construction administrative team with new construction project closeouts from Developers and Contractors
Assist Construction Admin team with compiling final project construction budgets based on project payment activity
Understand the organization, operation and process of the CRED department necessary to successfully accomplish assigned responsibilities
Participate in internal and external team meetings to discuss upcoming department and/or procedural changes
Assist Construction Admin team with completion of miscellaneous project applications and documents

Job Qualifications:

Associates degree required
Previous experience with accounting preferred, not required

Competencies:

Adaptable
Collaborative
Communication
Effective Prioritization
Initiative

Physical Requirements:

Occasional lifting up to ten pounds
Must be able to work in a climate-controlled office environment
Vision must be good, or corrected to normal, to perform normal job duties
Hearing must be good, or corrected to normal, to have the ability to understand information to perform job duties
Ability to read and write in English in order to process paperwork and follow up on any actions necessary
Sitting for extended periods of time
Manual dexterity needed for keyboarding and other repetitive tasks

*This position is located in Grants Pass, OR and is not eligible for remote work*

Compensation:

$21.37 -$24.77

If you like wild growth and working in a unique and fun environment, surrounded by positive community, you'll enjoy your career with us!