Executive Assistant

Date Posted: 2024-08-02 Country: United States of America Location: HNC32: US096-Winston-Salem (Oak Plaza 190 Oak Plaza Boulevard , Winston-Salem, NC, 27105 USA Position Role Type: Unspecified Collins Aerospace is seeking a highly motivated and seasoned professional Executive Administrative Assistant to provide executive support to the VP & GM of Seating within the Interiors Business Unit. This is an exciting opportunity to support and work alongside the VP&GM of Interiors, Seating Portfolio, and their leadership team. The successful candidate can effectively manage under time constraints, in a fast-paced work environment, and can multi-task. The candidate must be a self-starter, detail-oriented, technically savvy, and possess excellent organizational skills, as well as excellent written and verbal communication skills. The role performs a wide range of administrative takes and takes ownership of different tasks that may come up. This role also requires a high level of professionalism and the ability to maintain discretion and confidentiality of information.This position is onsite in Winston-Salem, NC. The hours for this role will typically be 8:00am-5:00pm but could fluctuate depending on business needs.What You Will Do:• Effective calendar management by managing complex schedules and calendars for executive leaders and their need to meet and collaborate with other senior leaders in a dynamic and fast paced environment. This will include support in managing schedule conflicts across a global organization, proactively looking ahead and adjust or deconflict, often using their understanding of communicated and understood priorities to make decisions.• Proactive email management and alerting to executive’s priority actions.• Obtain an understanding of the organizational key stakeholders and their support staff to be able to effectively coordinate meetings across a host of stakeholders. Develop a collaborative relationship with all the administrative staff within enterprise and portfolio, and proactively create a support infrastructure for effective coordination.• Manages team of 4 administrative assistants within the Interiors Seating organization• Assist in the preparation of agendas, briefings, correspondences, PowerPoints, and spreadsheets.• Orders supplies and meals for Staff Meetings and All Hands meetings and other events, as needed.• Arrange travel accommodations (air/hotel/transportation) for domestic and international business travel; ensure necessary documents and processes are followed in advance of the trip using a variety of processes and tools.• Process expense reports and invoices in a timely manner in accordance with company policies and procedures.• Schedule and coordinate logistical details for virtual meetings, face-to-face meetings, and team events, such as agendas, guest speakers, conference rooms, virtual recording, and virtual break out rooms (via zoom), catering, digital technology support, and more.• Proactively support the team with necessary information flow & proper distribution to the department (emails, staff meetings, skip levels, all hands, town halls, one-on-one meetings, team events)• Schedule and attend staff meetings and all hands, record and distribute meeting notes, capture action items, execute assigned tasks, and handle other routine communications. Support other meetings as needed to capture notes.• Support team documentation activities: ensuring all documentation is up-to-date, organized, and accurate, including email distribution lists, shared files, Teams channels, organizational charts, websites, etc.• Collaborate closely with other administrative assistants.• Orders supplies and perform other administrative/clerical and ad-hoc tasks, as assigned.• Create Staff meeting agendas, track action items and coordinate Teams folders• Demonstrate effective time management and organizational skills, ensuring attention to detail while being responsive to customer needs.• Collaborate as a proactive team player, maintaining flexibility and a results-oriented approach in a fast-paced, dynamic environment, while also being capable of working independently with minimal supervision.• Utilize strong written and verbal communication skills• Manage conflicting priorities and deadlines efficiently, balancing multiple tasks while meeting organizational goals and timelines.• Minimal travel could be required for this role to support staff meetings outside of Winston-Salem, NC.Qualifications You Must Have:• Typically requires a University Degree and a minimum of 2 years prior relevant experience with specialized knowledge of technical or operational practices or in absence of a degree, 6 years of relevant experience• Must be authorized to work in the U.S. without sponsorship now or in the future. Collins Aerospace will not offer sponsorship for this position.Qualifications We Prefer:• Microsoft Office Experience: email and calendar management, Word, Excel, and PowerPoint applications• Experience booking travel and working with expense reports.• Experience as an executive assistant or senior administrative assistantWhat We Offer:Some of our competitive benefits package includes:• Medical, dental, and vision insurance• Three weeks of vacation for newly hired employees• Generous 401(k) plan that includes employer matching funds and separate employer retirement contribution, including a Lifetime Income Strategy option• Tuition reimbursement program• Student Loan Repayment Program• Life insurance and disability coverage• Optional coverages you can buy: pet insurance, home and auto insurance, additional life and accident insurance, critical illness insurance, group legal, ID theft protection• Birth, adoption, parental leave benefits• Ovia Health, fertility, and family planning• Adoption Assistance• Autism Benefit• Employee Assistance Plan, including up to 10 free counseling sessions• Healthy You Incentives, wellness rewards program• Doctor on Demand, virtual doctor visits• Bright Horizons, child and elder care services• Teladoc Medical Experts, second opinion program• And more!Learn More & Apply Now!Diversity drives innovation; inclusion drives success. We believe a multitude of approaches and ideas enable us to deliver the best results for our workforce, workplace, and customers. We are committed to fostering a culture where all employees can share their passions and ideas so we can tackle the toughest challenges in our industry and pave new paths to limitless possibility.#reempowerprogramThis role is also eligible for the Re-Empower Program. The Re-Empower Program helps support talented and committed professionals as they rebuild their capabilities, enhance leadership skills, and continue their professional journey. Over the course of the 14-week program, experienced professionals will gain paid, on-the-job experience, have an opportunity to participate in sessions with leadership, develop personalized plans for success and receive coaching to guide their return-to-work experience. Upon completion of the program, based on performance and contributions participants will be eligible for a career at RTX.Collins Aerospace, an RTX company, is a leader in technologically advanced and intelligent solutions for the global aerospace and defense industry. Collins Aerospace has the capabilities, comprehensive portfolio, and expertise to solve customers’ toughest challenges and to meet the demands of a rapidly evolving global market.At Collins Aerospace, our Interiors team is focused on innovation, safety and cost efficiency. But we don’t just get people from point A to point B. We’re committed to making air travel more comfortable, connected and secure. As a leader in aviation interior products and services, we’re helping airlines and original equipment manufacturers create a positive experience for their customers. With offices and manufacturing facilities in more than 12 states across the U.S. and more than 10 countries around the globe, we’re changing the game of aircraft interiors. Are you ready to join our team?• Please ensure the role type (defined below) is appropriate for your needs before applying to this role.• Onsite: Employees who are working in Onsite roles will work primarily onsite. This includes all production and maintenance employees, as they are essential to the development of our products.Regardless of your role type, collaboration and innovation are critical to our business and all employees will have access to digital tools so they can work with colleagues around the world – and access to Collins sites when their work requires in-person meetings.At Collins, the paths we pave together lead to limitless possibility. And the bonds we form – with our customers and with each other -- propel us all higher, again and again.Apply now and be part of the team that’s redefining aerospace, every day.#LI-PT1The salary range for this role is 64,000 USD - 128,000 USD. The salary range provided is a good faith estimate representative of all experience levels. RTX considers several factors when extending an offer, including but not limited to, the role, function and associated responsibilities, a candidate’s work experience, location, education/training, and key skills.Hired applicants may be eligible for benefits, including but not limited to, medical, dental, vision, life insurance, short-term disability, long-term disability, 401(k) match, flexible spending accounts, flexible work schedules, employee assistance program, Employee Scholar Program, parental leave, paid time off, and holidays. Specific benefits are dependent upon the specific business unit as well as whether or not the position is covered by a collective-bargaining agreement.Hired applicants may be eligible for annual short-term and/or long-term incentive compensation programs depending on the level of the position and whether or not it is covered by a collective-bargaining agreement. Payments under these annual programs are not guaranteed and are dependent upon a variety of factors including, but not limited to, individual performance, business unit performance, and/or the company’s performance.This role is a U.S.-based role. If the successful candidate resides in a U.S. territory, the appropriate pay structure and benefits will apply.RTX anticipates the application window closing approximately 40 days from the date the notice was posted. However, factors such as candidate flow and business necessity may require RTX to shorten or extend the application window.RTX is An Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status, age or any other federally protected class.Privacy Policy and Terms:Click on this link to read the Policy and Terms