Administrative Assistant Part-Time

Working under the supervision of the Area Director, assisting with

administrative and operational duties, as well as data collection and

analysis. This position is responsible for supporting all programs

across California and is essential to the programs’ success. They will

perform administrative duties for programming on the Climate

Resilience/Disaster Preparedness and Public Health teams, as well as

support with data collection and analysis.

• Support teams focused on reducing gaps in public health, emergency preparedness and mitigation, and other relevant fields

• Schedule and coordinate staff meeting and other meetings
• Organize and maintain department files, electronic and physical

• Organize and coordinate supplies from our field operations teams

• Assist in onboarding new programs staff
• Serve as administrative liaison for California programs with finance, communication, logistics, and HR depts.

• Maintain internal tracking system for all programs’ tech and facilitate the approval of invoices

• Help prepare reports and grants applications
• Assist in making budget modifications and reviewing financial reports

• Attend programs’ weekly meetings, bi-weekly leadership meetings

• Serve as Regional Social Media Ambassador and attend monthly social media meetings, and serve as the liaison for California Program with Marketing & Communications

• Implement social media platforms’ content strategies to build community online

• Identify and interpret social media trends
• Assist in design, planning and coordinating social media posts for all programs

• Serve as Regional Ambassador for CVA Community of Practice

• Provide administrative support to programs staff as needed
• Other duties as assigned

• Essential: High School degree or GED
• Desired: Bachelor's degree in Statistics, Mathematics, Economics,
• Data Science, Computer Science, Computer Information Systems, or
• Business Administration, or related field.
• Must have reliable transportation.

• Entry level position with commensurate working experience

• Ability to work independently and as part of a team
• Work proactively
• Excellent written and verbal communication skills
• Proficient in MS Office applications (including MS Word,
• Excel, and SharePoint)
• Flexible and adaptive to a frequently changing environment
• Excellent organizational and problem-solving skills
• Close attention to detail and a high level of accuracy
• Co-manage social media platforms
• Bilingual in Spanish or another language preferable

Clear pre-employment background check requirements, including local, state, and national criminal records checks, sex offender registries, employment, education verifications and child abuse registry check (if required by state regulations) are required post job offer and prior to employment.

Safeguarding

CORE is committed to keeping children and vulnerable individuals safe and has a Zero Tolerance policy for sexual exploitation and abuse. Every CORE employee, consultant and volunteer is bound by CORE’s Code of Conduct and Safeguarding Policy. By applying for this position, an applicant confirms that they have not previously violated an employer’s safeguarding, sexual misconduct, (child) sexual exploitation and abuse, or human trafficking policy.