Member Services Coordinator / Event Planner

Job ResponsibilitiesProvide meeting and event planning support for 12-18 meetings throughout the year, many of which overlap (currently averaging 20-30 attendees per meeting; 2.5-3 days in length).Meet with business and organization leaders to understand the purpose of the event (in-person or hybrid) and proactively anticipate needs and develop and discuss potential solutions.Plan and manage the full scope of the event (in-person or hybrid) in a consultative approach with team members and provide logistical and engagement support to ensure participants can fully participate and be actively engaged.Prepare event agendas in collaboration with the group; take and prepare notes; summarize key action items.Plan and manage the scope of virtual, in-person, or hybrid events overseeing all aspects of the event to include during the event and pre/post meeting support.Prepare meeting budget and monitor costs; solicit bids from venues and service providers.Arrange the details of a variety of tasks associated with a successful event; ensure that it meets the meeting requirements.Determine and manage the setup for functional rooms to include layout, seating, and audio visual needs.Negotiate and sign event contracts as confirmed by leadership including hotels, meeting space, content providers, etc.Establish and manage online invitation/registration process; encourage all members to use the online meeting platform to support effective meeting communication.Coordinate event services such as room reservations, restaurant reservations, ground transportation, and on-site food selection.Coordinate audio visual tools as needed; coordinate shipping of materials to and from the event location.Review event bills for accuracy and approve payment; compile full-event financial spreadsheet and break cost down to individual attendee level.Coordinate invoicing of attendees with bookkeeper and support the meeting financial reconciliation process.Conduct post-event evaluations and communicate with leadership to assist in planning future events.Perform other duties as assigned.Less than 5% travel.BenefitsWe offer the following benefits for you to take advantage of while you are here provided you meet the eligibility requirements under each governing program:401k savings & company matchPaid time offPaid holidaysMaternity leaveParental leaveMilitary leaveOther leaves of absenceHealth, dental, and vision benefitsHealth savings accountsFlexible spending accountsLife & disability benefitsIdentity theft protectionPet insuranceSales Positions are eligible for a Variable IncentiveCertain positions may include eligibility for a short term incentive planCovetrus is an equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by law.#J-18808-LjbffrOriginal job Member Services Coordinator / Event Planner posted on GrabJobs ©. To flag any issues with this job please use the Report Job button on GrabJobs.