Data Entry Clerk

Job Title: Data Entry Clerk

Department: Administration

Location: College Point, NY

Reports to: Division Manager or Project Manager

FLSA Status: Part-Time

Prepared By: Human Resources

Date: July 2023

ABOUT US

Welsbach Electric Corp. (“Welsbach”) is one of the largest commercial electrical contractors in New York City. We specialize in outdoor electrical construction and maintenance for government agencies, utilities, television and film productions and private enterprises. Our headquarters are located in Queens, NY, where we maintain an extensive in-house inventory of materials, tools, and a fleet in order to provide prompt electrical maintenance services.

Our field force consists of highly qualified, IBEW (International Brotherhood of Electrical Workers) journeymen electricians and linemen. These employees are supported by experienced project management, estimating, engineering, accounting, and administrative personnel, who together make us one of the leading New York City electrical contracting companies.

SUMMARY

The Data Entry Clerk should be able to enter a high volume of data entry quickly and accurately on a daily basis to meet deadlines. This role will vary and adapt to the applicable division and project as needed. The ideal candidate must operate data entry devices and duties may include verifying data and preparing materials for printing. This is currently a part-time position requiring approximately 24 hours per week, with the possibility of expanding into a full-time position.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Include the following. Other duties may be assigned:

• Locate and correct data entry errors and/or report them to supervisors.
• Compile, sort, and verify the accuracy of data before it is entered.
• Compare data with source documents, or re-enter data in verification format to detect errors.
• Store completed documents in appropriate locations.
• Select materials needed to complete work assignments.
• Consistently update and review spreadsheets and databases.
• Maintain and continually improve filing system of all records.
• Perform clerical functions as needed, including but not limited to copying, filing, scanning,etc.
• Maintain confidentiality of any company sensitive information.
• Comply with I.S.O. 9000:2015 operations work instructions, contracts, safety program, and Company established policies and procedures.
• Escalate critical and/or sensitive issues to Project Manager with recommendation for resolution.
• Perform additional assignments as required by the needs of the company or as directed by Division Managers.

QUALIFICATIONS

To perform this job successfully, the individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

PREFERRED EDUCATION and/or EXPERIENCE

• 1- 3 years working in a clerical or administrative capacity.
• High school diploma or GED required.

PREFERRED SKILLS AND ABILITIES

• Must demonstrate strong proficiency in all Microsoft Office applications, (i.e. Microsoft Outlook, Word and Excel).
• Basic clerical skills, including but not limited to typing, scanning, etc.
• Excellent attention to detail skills
• Strategic and analytical thinking skills.
• Ability and willingness to multi-task.
• Excellent organization, communication, and interpersonal skills.
• Strong time management skills.
• Must be reliable, punctual, organized, and have the demonstrated ability to manage time towards multiple priorities.

REQUIRED ATTRIBUTES

The requirements listed below are representative of characteristics and demonstrated capabilities sought to perform this job successfully.

• Must demonstrate integrity, honesty, professionalism, and appropriate concern regarding dissemination of sensitive and confidential information.
• Must have the ability to make sound decisions and produce accurate and timely results in mind.
• Must prioritize and organize work in a fast paced multi-task environment.
• Must monitor and analyze data and solve problems on a tactical and strategic level.
• Must build positive working relationships.
• Must demonstrate commitment to company values.

LANGUAGE SKILLS

Must have the demonstrated ability to effectively communicate in English, cooperate, and collaborate with employees, unions, government agencies, and other entities.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit, see, talk, and hear. The employee is regularly required to use hands to finger, handle, or feel objects, tools, or controls. The employee is regularly required to walk, reach with hands and arms, climb or balance and stoop, kneel, crouch, or crawl. The employee may occasionally lift and/or move up to twenty-five (25) pounds. Specific vision abilities required by the job include close vision, distance vision, peripheral vision, depth perception, and the ability to adjust focus.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The employee may expect to work in typical office environment conditions except when visiting field locations. Field environments may vary based on project, manufacturing, or weather conditions.

We offer our employees a competitive salary and comprehensive benefits package and are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled

Compensation Range: $20/hr

Notice to prospective employees: There have been fraudulent postings and emails regarding job openings. EMCOR Group and its companies list open positions here. Please check our available positions to confirm that a post or email is genuine.

EMCOR Group and its companies do not reach out to individuals to help with marketing or other similar services. If an individual is contacted for services outside of EMCOR’s normal application process – it is probably fraudulent.

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