Job details

Legal Document Specialist

This is an exciting opportunity to work for one of the top law firms in the U.S.! Davis Wright Tremaine LLP is looking for a Legal Document Specialist to join our team in our Seattle, Portland, Los Angeles, or San Francisco offices.

This position offers the flexibility to be fully remote while working within reasonable commuting distance from any of the listed offices.

This position works on a firm-wide team that is responsible for performing high volume, advanced word processing tasks, including typing legal pleadings and documents, using templates, performing mail merges, working with automatic features and form documents, advanced Excel functions and polished PowerPoint presentations using Word, PowerPoint, Excel, Visio, Kofax Power PDF, Workshare Compare, Intapp Time Entry, Litera Contract Companion, and other software as needed.

At Davis Wright Tremaine, you will find challenging assignments, opportunities for professional growth and community involvement, and a culture of inclusion. DWT fosters inclusiveness and authenticity. Regardless of position, everyone here has a voice and the support is unparalleled.

On a typical day you will:

Perform a high volume of word processing tasks using software that includes, but is not limited to: Word, PowerPoint, Excel, Visio, Kofax Power PDF, Workshare Compare, Intapp Time Entry, and Litera Contract Companion; work may arrive in hard copy, electronic, or digital dictation formats
Scan text documents and format using Styles; cleaning up electronically transmitted files and documents
Create and edit documents using templates and formatting for automatic feature applications (table of contents, table of authorities, auto numbering and headings via styles, etc.)
Create and edit book formats, chapters for client desk books, employment manuals, handbooks, benefit plans, etc.
Create and edit Excel spreadsheets, PowerPoint presentations, and various Visio documents
Assist Systems Department with user input regarding new software or software adjustments/ enhancements
Help staff and attorneys with troubleshooting and solving document issues
Proofread all work performed
Maintain a punctual schedule and regular attendance, and willingness to work OT
Perform back-up workflow coordination duties (i.e., assess incoming work, respond to requesters, assign work to legal document specialists, etc.)
Attend training classes to stay current in appropriate software
Work as part of a team of operators located within other offices throughout the firm, as well as a vendor

Join us if you have:

5+ years’ experience as a legal word/document processor
Demonstrated advanced skills using MS Office products that include Word, PowerPoint, Excel, and Visio; as well as Kofax Power PDF
Ability to create templates and diagrams, perform mail merges, use styles proficiently, and create automatic features and form documents
Ability to create professional and aesthetically pleasing PPT presentations using skills in transitions and animation, SmartArt, WordArt, text/picture effects, and inserting audio and video clips
Ability to work with complex Excel spreadsheets with knowledge of formulas, filters, VLOOKUP, and pivot tables
Visio knowledge a plus
Strong understanding of software in order to provide document problem-solving assistance
High degree of attention to detail
Ability to organize assignments, work under pressure and meet deadlines
Ability to communicate effectively and professionally with lawyers, clients and staff
Ability to work in a service-oriented environment
Excellent command of the English language, with emphasis on vocabulary, grammar, spelling, punctuation skills, and proofreading of the work product
Ability to work overtime if needed

Who We Are

Davis Wright Tremaine LLP is an AmLaw 100 law firm with 11 offices nationwide. We are relentlessly committed to client service and look for candidates who share that commitment. At DWT, client service means having empathy for each client’s and each lawyer’s work and personal pressures, business objectives, and legal needs; anticipating their needs; and having the capabilities and commitment to deliver what matters most to them.

What’s in it For You?

DWT offers competitive compensation in addition to ample benefits including but not limited to:

Choice of health and vision insurance plans
2 paid volunteer days for qualifying community service work
Dental plan
Fertility and adoption benefit
Paid sabbatical after 13 years of service
Tuition reimbursement
Commuter benefits
Retirement contribution

This job description intends to describe the general nature and level of work being performed by individuals assigned to this position. It is not intended to include all duties and responsibilities.

Washington State

The annualized salary range for this position in Washington is $84,000 to $92,000 ($43.08-$47.18 hourly). Actual pay will be adjusted based on the candidate’s education, training, experience and other job-related factors permitted by law. Full time employees may be eligible for a bonus, health insurance with an optional HSA, long term disability, dental insurance, vision care, telemedicine and virtual short term solution based counseling services, life insurance, Healthcare and Dependent Care Flexible Spending Accounts, subsidized backup care and caregiving resources, 401(k), vacation, sick time, 11 paid holidays each year and an employee assistance program. For full-time employees, the initial vacation benefit is 15 days per year and 11 days of sick leave per year, accrued bi-weekly. Additional voluntary programs include: voluntary accident insurance, voluntary life, voluntary disability, voluntary long term care, and pet insurance. Commuter and Transit programs are also available.

California

The annualized salary range for this position in Los Angeles is $85,000 to $91,000 ($43.59-$46.67 hourly); and in San Francisco is $92,000 to $101,000 ($47.18-$51.79 hourly). Actual pay will be adjusted based on experience and other job-related factors permitted by law. Full time employees may be eligible for a bonus, health insurance with an optional HSA, long term disability, dental insurance, vision care, telemedicine and virtual short term solution based counseling services, life insurance, Healthcare and Dependent Care Flexible Spending Accounts, subsidized backup care and caregiving resources, 401(k), vacation, sick time, and an employee assistance program. Additional voluntary programs include: voluntary accident insurance, voluntary life, voluntary disability, voluntary long term care, and pet insurance. Commuter and Transit programs are also available.

Diversity, equity, and inclusion are part of the fabric of Davis Wright Tremaine – central to who we are and what we do. Our vision is to foster a culture where all talented individuals – including those who are from traditionally underrepresented communities in the legal profession – can have, and can see, a path to success. We embed DEI throughout our law firm with our four-pillar framework: Community, Growth, Education, and Engagement. We invite you to learn more about our commitment to DEI at https://www.dwt.com/about/diversity-equity-and-inclusion.

Davis Wright Tremaine provides reasonable accommodations for those who need them to complete the application or recruiting process and for employees who need reasonable accommodations to perform the essential functions of their positions due to a disability or for religious reasons. If you need to request accommodation during the application or recruiting process, please email humanresources_confidential@dwt.com.

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By Davis Wright Tremaine LLP

Davis Wright Tremaine, founded in 1908 and based out of Seattle, Washington, is a full-service law firm with offices throughout the United States and China.

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Private

DEPARTMENTS

Legal, Compliance

SENIORITY LEVEL REQUIREMENT

Senior

INDUSTRY

Business Services, Not Elsewhere Classified

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