Administrative Business Partner - job 1 of 3

The Administrative Business Partner at Google DeepMind is responsible for managing complex calendars, supporting leaders with operations and project initiatives, organizing internal and external events, and maintaining effective communication across teams. You will anticipate leadership needs, facilitate meetings, and ensure actions are followed up to drive team priorities.

Candidates for the Administrative Business Partner role at Google DeepMind should have experience in a fast-paced environment, be highly organized, demonstrate administrative excellence, and have strong problem-solving skills. A background in using Google Suite is preferable though not essential. A proactive, collaborative mindset and a passion for supporting leaders are key attributes.

A successful Administrative Business Partner at Google DeepMind is typically energetic, trustworthy, and warm. They should possess a high emotional intelligence (EQ), be adaptable to change, and thrive in teamwork settings. Strong communication skills and an ability to build relationships across teams are essential, along with a desire for continuous improvement.

The Administrative Business Partner at Google DeepMind supports the operational backbone of the team, allowing leaders to focus on advancing artificial intelligence. This role is crucial in ensuring that projects run efficiently and that the team can collaborate effectively and innovate responsibly, aligning with Google DeepMind's broader goals of scientific discovery and public benefit.

The salary range for the Administrative Business Partner position at Google DeepMind is between $90,500 and $138,000 annually. Candidates may also be eligible for bonuses and benefits, and additional salary information can be discussed during the hiring process.

To effectively manage the calendars for multiple leaders, I prioritize tasks based on urgency and importance. I utilize digital tools to streamline scheduling across time zones and ensure that conflicts are resolved promptly. Communication is key, so I regularly check in with leaders to confirm their priorities and adjust schedules as necessary.

In a previous role, I faced a situation where two executives had conflicting schedules for a critical meeting. I facilitated a discussion to negotiate a time that worked for everyone, showing my ability to remain calm under pressure and prioritize the needs of the organization while maintaining strong relationships.

I rely on project management tools and shared documents to track deliverables and follow-ups accurately. I maintain a checklist for ongoing projects and use reminders to ensure all actions are completed on time. Regular status updates also keep everyone aligned and accountable.

I ensure clear communication by setting up regular meetings to discuss ongoing projects and utilizing various platforms for updates. I draft clear agendas for meetings, capture action items, and follow up through emails or internal messaging systems to ensure everyone is on the same page.

When organizing events, I start with a clear understanding of objectives and budget. I create comprehensive timelines, coordinate logistics, and communicate effectively with stakeholders to ensure the event meets all expectations. After the event, I follow up with attendees for feedback, helping to continuously improve future events.

I have extensive experience managing travel arrangements, including booking flights, accommodations, and transportation. I prioritize creating detailed itineraries that include all necessary information, ensuring that executives can focus on their meetings rather than logistical details.

For financial administration tasks, I keep meticulous records of expenses and ensure compliance with company policies. I utilize spreadsheets to track reimbursements and purchase orders, and I am always proactive about getting approvals and addressing discrepancies swiftly.

I handle competing priorities by using a prioritization framework, assessing which tasks are most urgent and important. I communicate openly with my team about deadlines and manage expectations while being adaptable to shifting needs.

To foster trust within a team, I actively listen to team members, provide consistent support, and maintain transparency in my communications. I encourage open discussions about challenges and successes, creating a culture of collaboration that strengthens our working relationships.

I am excited about the opportunity to work as an Administrative Business Partner at Google DeepMind because of my passion for supporting innovative teams working on challenging problems. The company’s commitment to ethical AI aligns with my values, and I see this role as a chance to grow while contributing to meaningful advancements in technology.