Department Assistant

ABOUT STREAM REALTY PARTNERS

Founded in 1996, Stream Realty Partners (Stream) began with a vision. Not one focused on bricks and mortar, but with people at its foundation. With 215+ million square feet of assignments and more than $5.8 billion in annual transactions, we are one of the fastest-growing, full-service commercial real estate services organizations in the country. We’ve grown from our two original partners to 1,200+ talented individuals that come together to create our distinct culture, best summarized by our firm’s core values: smart, honest, nice, and passionate.

IMMEDIATE IMPACT. MEANINGFUL CAREER.

At Stream, we know our success begins and ends with our people. It’s the reason we work hard to attract and retain the best and brightest talent. From day one, you will be an integral member of our high-caliber, collaborative team. We will empower you to apply your energy, expertise, and creativity to meet our clients’ needs while instilling you with unsurpassed market knowledge and development opportunities to succeed. When you join Stream, you won’t simply start a new job—you will build a meaningful and impactful career.

The Department Assistant will focus exclusively on supporting the Leasing and Tenant Rep functions and the Managing Directors and Senior Vice Presidents in various capacities including vendor contract review, coordination of meetings and events, and assisting with the transition of new properties and new Property Management employees.

ESSENTIAL FUNCTIONS

• Coordinate CRM contacts of Managing Directors and SVP’s.
• Organize and coordinate specific property information to be tracked.
• Assist with onboarding of new properties to be leased by Stream.
• Assist with coordinating New Hire items.
• Assist with marketing materials for the Leasing and Tenant Rep team.
• Coordination of events and meetings as needed. Liaison with Marketing team to coordinate meetings and client visits.
• Assist, review and approve commission invoices submitted for execution.
• Audit internal and external (i.e. Costar) databases to maintain up to date location
• Support Leasing and Tenant Rep department by engaging team members with a positive and supportive attitude.
• Administrative support of Managing Directors as needed.

RESPONSIBILITIES

• Manage, maintain, organize, and be responsible for the vendor contract approval/execution process, ensuring that all contracts are completed accurately.
• Create Leasing Audit Schedule. Ensure audits are completed per schedule; Review audit score cards and discuss follow ups with Managing Director.
• Maintain the CRM for Managing Directors and SVP’s.
• Maintain current information on properties leased by SRP-Houston.
• Collect, log and track information on properties and CRM necessary to track total square footage leased, team allocations, , deadline trackers, Contact/Relationship management etc.
• Coordinate meetings, schedule appointments, maintain calendars, and assist with travel itineraries and conference room reservations (including coordination of lunch meetings and site visits with for Managing Directors and SVP’s).
• Respond to general inquiries and provides information as needed, while maintaining confidentiality in all communication.
• Assist with recognition of work anniversaries and birthdays.
• Create and find content for newsletters and bulletins.
• Ensure team organizational chart is updated.
• Support Leasing and Tenant Rep teams to help prepare for client visits.
• Write, compile, and distribute meeting minutes for Leasing and Tenant Rep weekly meetings.
• Help maintain the Master Houston Property list at the direction of the Managing Directors.
• Keep property leasing team members informed regarding industry events and organizations (NAIOP, Biznow, RedNews, etc.).
• Responsible for updating the HOU Events and Engagement Calendar with industry events related to Leasing and Tenant Rep and all client visits.
• Curate and distribute client appreciation gifts as needed alongside marketing. Responsible for ordering and sending any milestone gifts for clients as requested by Leasing and Tenant Rep teams.
• Assist with employee appreciation initiatives as needed. Organize and distribute marketing materials provided by marketing to the Leasing and Tenant Rep team and ensure all resources are being utilized.

• Ability to work in a fast-pace and deadline-oriented environment
• Attention to detail
• Strong interpersonal skills
• Strong written and verbal communication skills
• Strong organizational skills
• Proficiency with MS Word, Excel, and Microsoft Teams
• Proficiency in Adobe
• Mathematical aptitude
• Strong multi-tasker
• Excellent communication skills
• Ability to work independently

Stream Realty Partners offers competitive salaries, bonuses, medical/dental/vision insurance, pharmacy benefits, health savings account, flexible spending accounts, 401(k) plan with company matching, vacation pay, sick pay, holiday pay, and paid days for community service. .

All your information will be kept confidential according to EEO guidelines. Stream is an equal-opportunity employer and does not discriminate on the basis of ethnicity, race, religion, sex, age, national origin, disability, military status, or any other reason prohibited by law. Note: Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time.

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