Talent Acquisition Operations Specialist

Overview: 

The Talent Operations Specialist provides administrative and project-based support to the Talent Acquisition and People Operations teams across sourcing, pre-hire and post-hire activities. You will serve as a point of contact for internal and external stakeholders, including recruiters, hiring managers, people operations, and candidates, to facilitate a variety of logistical and recruitment/hiring activities across multiple geographies. 

About the Role: 

Support schedule coordination, candidate communications and interview confirmations for phone, video and in-person interviews for selected candidates

Work with leaders and HR Partners to create and maintain requisitions as they sync between  Workday and Lever (including tracking of approvals and change requests)

Support requisition assignments Format and post positions to internal and external resources such as job boards, social networking sites, as needed

Support updates to TA systems, tools, and platforms to ensure accurate data for TA reporting, and metrics

Participate in team update meetings to support a collaborative work environment

Provide updates to internal stakeholders and candidates on the status of the hiring process

Provide weekly/monthly TA metrics to leadership and recruiting team

Create and issue offer and employment documentation to candidate

Notify People Operations of new hire details 

Coordinate pre-boarding / on-boarding processes (background check completion, day 1 instructions, IT set up coordination, communications with candidates and hiring manager)

Work on strategic projects as assigned  

Provide other, ad hoc administrative support and/or perform other duties, as assigned

About You:

Exceptional communication skills, both written and spoken

Highly customer-service oriented

Organized and detail-oriented, able to prioritize and support multiple tasks simultaneously

Resourceful and solutions-oriented

Comfortable handling sensitive and/or confidential applicant and employee information with discretion

Proficient with the Google and/or Microsoft Office suite

Able to quickly assimilate new technology and use it efficientlySome knowledge of commonly used practices, systems and procedures within talent acquisition or human resource. (Workday, Lever or similar a plus) 

While not required, some understanding of employment law would be advantageous in this role