Job details

Division Administrative Assistant

The Communication Systems Division develops advanced systems and technology to enable the next generation of communications networks. Our work explores how to make satellite communications more resilient, how to make longer and faster laser datalinks to space, and how to improve tactical radios for soldiers.

We are seeking an enthusiastic professional to join the Division. The candidate should be team oriented and possess strong communication skills. The ideal candidate will be a professional and engaging contributor to the division office team and be able to work both cooperatively and independently, set priorities, demonstrate strong organizational skills and manage multiple concurrent tasks accurately and reliably. An ability to work successfully with others is essential, as is the ability to work under pressure in a fast-paced, multi-faceted division office.

Job Description:

Responsibilities will include participating in Division workshops, managing special events and team building activities, facilitate the division seminars and special presentations, take ownership of division special initiatives and keep all active stakeholders engaged.

The candidate will also assist in a variety of daily administrative support tasks. These include answering telephones, maintaining complex Microsoft Outlook calendars, ordering office supplies, sorting area mail, and composing and typing correspondence. The candidate will enter and track purchasing, enter weekly/hourly time reports, staff vacation reports, ship order requests, and respond to various purchasing related inquiries. The candidate will maintain and create databases, coordinate travel arrangements to include processing expense reports and sending security clearances, and handle classified material.

**The position is 100% onsite Monday through Friday.

Requirements:

Highly effective written and verbal communication skills
Must have a record of successfully working in a team environment along with effective methods of collaboration and interaction with all levels of personnel and sponsors
Successful experience with proactive and independent approach to problem solving and decision-making
Extensive experience managing multiple calendars and prioritizing time-critical matters.
Demonstrated ability to perform in a dynamic work environment with proven ability to multi-task, prioritize complex tasks and exhibit great flexibility
Proven ability to handle private information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response
Outstanding organizational skills with demonstrated ability to perform and prioritize multiple tasks seamlessly and with excellent attention to detail

Additional Requirements:

High school diploma or equivalent is required, post high school education is preferred.
At least 3 years of directly related experience is required
Proficiency with Microsoft Office (Word, Excel, PowerPoint) is required, familiarity with SAP is preferred

For Benefits Information, click http://hrweb.mit.edu/benefits

Selected candidate will be subject to a pre-employment background investigation and must be able to obtain and maintain a Secret level DoD security clearance.

MIT Lincoln Laboratory is an Equal Employment Opportunity (EEO) employer. All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran status, disability status, or genetic information; U.S. citizenship is required.

Requisition ID: 40333 #CJ

By MIT Lincoln Laboratory

Research and development of technology solutions in support of national defense is the primary mission of MIT Lincoln Laboratory. Developing sensors, communications systems, information extraction, and decision support systems have contributed to...

FUNDING

INDUSTRY

TEAM SIZE

LOCATION

Hybrid, based in Lexington, MA

DATE POSTED

July 21, 2023