DOCTORIAL STUDENT OPERATIONS SPECIALIST

School of Nursing Established in 1931, Duke University School of Nursing is among the top-ranked of the nation’s nursing schools. The school is proud of its overarching commitment to educating the next generation of nurse leaders and advancing the roleof nurses and nursing in the transformation of health care and in the expansion of health equity. The School of Nursing has an inclusive and diverse community that supports the professional goals of its students, faculty, and staff as they pursue excellence. Comprised of 1,600 faculty, staff, instructors, and students, the Duke University School of Nursing, Duke University School of Medicine, and Duke University Health System are a part of Duke Health. The Duke University Health System is a world-class health care network. Founded in 1998 to provide efficient, responsive care, the health system offers a network of health services. It encompasses Duke University Hospital, Duke Regional Hospital, Duke Raleigh Hospital, Duke Primary Care, Private Diagnostic Clinic, Duke Home and Hospice, Duke Health and Wellness, and multiple affiliations.

• Oversee a comprehensive effort to support students in the PhD program including assisting the Assistant Dean in the coordination of student advising, program event planning, and maintain a PhD program calendar.
• Tracking of student milestone completion and other program requirements.
• Track student scholarly dissemination: poster presentations, podium presentation, publications for use by the Program Assistant Deans and Directors for reports due to the graduate school, DUSON and other external agencies
• Disseminate student accomplishments (e.g., projects, research studies, presentations, awards, publications) through reports to appropriate stakeholders and via appropriate social media and other communications.
• Coordination of the PhD Program Student Pilot Study fund: calls for proposals, reviews, awards, tracking timeline of pilot and monitoring spending.
• Assist students with financial management of research grants and grant related purchases
• Assist students with research-related travel arrangements. Track financial reporting for student travel, projecting travel expenses and estimating the needs of the students. Maintain records of travel expenditures; submit forms for reimbursement. Independently follow up to ensure all payments are received and are correct.
• Coordinate student enrichment opportunities such as brown bag lunches and trainings.
• Manage student communications on student learning platforms such as Sakai and Canvas.
• Support student initiated activities such as events organized by the the PhD Student Representatives.
• Support the work of PhD Committees and Taskforces (e.g., Admissions, Curriculum)

Requirements:

Education/Training

Work requires analytical, communications and organizational skills generally acquired through completion of a bachelor's degree program.

Experience

Work requires one year of experience in program administration or involving academic, instructional or counseling activities to acquire skills necessary to plan, coordinate and implement a variety of program activities and events.

OR AN EQUIVALENT COMBINATION OF RELEVANT EDUCATION AND/OR EXPERIENCE

Skills

Demonstrated Knowledge and Skills

• Bachelor’s degree optional
• Student centered approach
• Effective written and verbal communication.
• Time management, especially able to flex effort with changes in the work flow.
• Able to develop effective working relationships.
• Ability to work with sensitive information.
• Proficient in Microsoft Office and database software.
• Budget management
• Project management

Administrative assistant, public relations, office management

MIMIMUM QUALIFICATIONS

Education

Work requires analytical, communications and organizational skills generally acquired through completion of a bachelor's degree program.

Experience

Work requires one year of experience in program administration or involving academic, instructional or counseling activities to acquire skills necessary to plan, coordinate, and implement a variety of program activities and events. OR AN EQUIVALENT COMBINATION OF RELEVANT EDUCATION AND/OREXPERIENCE.

Duke is an Affirmative Action/Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, sexual orientation, or veteran status.

Duke aspires to create a community built on collaboration, innovation, creativity, and belonging. Our collective success depends on the robust exchange of ideas—an exchange that is best when the rich diversity of our perspectives, backgrounds, and experiences flourishes. To achieve this exchange, it is essential that all members of the community feel secure and welcome, that the contributions of all individuals are respected, and that all voices are heard. All members of our community have a responsibility to uphold these values.

Essential Physical Job Functions: Certain jobs at Duke University and Duke University Health System may include essentialjob functions that require specific physical and/or mental abilities. Additional information and provision for requests for reasonable accommodation will be provided by each hiring department.