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Accounts Payable Specialist

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Description

Position Summary: The Contract Accounts Payable Specialist is responsible for the accurate and timely processing of non-payroll payments to vendors, suppliers, and other entities. This role requires strong attention to detail, excellent communication skills, and the ability to manage a high volume of transactions in a fast-paced environment. The role also involves frequent collaboration with internal departments and external vendors to ensure smooth payment operations and compliance with established policies.

Key Responsibilities:

Ensure all disbursements follow established payment policies and performance standards
Verify invoices against accruals and resolve discrepancies prior to payment
Accurately code invoices and charge to appropriate accounts and cost centers
Secure proper approvals in line with delegation of authority before processing payments
Reconcile vendor statements, investigate payment issues, and resolve discrepancies
Monitor and apply debit balances, refunds, and adjustments as needed
Prepare and execute weekly check runs, including wire transfers and electronic funds transfers (EFTs)
Generate and distribute payment reports and statistics to relevant stakeholders
Maintain confidentiality and privacy of all financial and vendor records
Apply cash discount policies to ensure timely payment and cost savings

Requirements

Required:

Bachelor’s degree in Business, Finance, Accounting, or a related field (or equivalent combination of education and experience)
1–3 years of accounting experience, preferably in accounts payable
High accuracy and attention to detail in data entry and reconciliation tasks
Proficient in Microsoft Office, particularly Excel (pivot tables, VLOOKUPs, etc.)
Strong interpersonal and communication skills, both written and verbal
Ability to work independently and collaboratively in a team setting
Solid analytical and problem-solving abilities
Experience working with ERP systems

Preferred:

Experience in project management or process improvement within accounts payable
Ability to adapt quickly to new software systems
Strong organizational skills, time management, and ability to prioritize tasks
Capacity to perform well under pressure and meet deadlines
Demonstrated critical thinking and decision-making skills
Familiarity with financial and procurement policies and procedures

Average salary estimate

$60000 / YEARLY (est.)

min

max

$50000K

$70000K

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What You Should Know About Accounts Payable Specialist, ebs recruiters LLC

If you're an Accounts Payable Specialist looking to make a significant impact, we have an exciting opportunity for you in Fenton, Missouri! Join our dynamic team, where you’ll get to dive deep into the world of finance and play a crucial role in ensuring that our vendors and suppliers are paid accurately and on time. At our company, the Accounts Payable Specialist is vital to maintaining smooth payment operations. Your day-to-day tasks will involve meticulously verifying invoices, coding them correctly, and securing necessary approvals before processing payments. You'll collaborate with various departments and engage regularly with external vendors, ensuring that any discrepancies are swiftly resolved and that our financial records remain impeccable. We take pride in our emphasis on detail, and your knack for data precision and strong communication skills will drive our efficiency. Prepare to manage high volumes of transactions while maintaining the confidentiality of all vendor records. With a supportive environment that values innovation, we also encourage you to apply your analytical skills to uncover cost-saving opportunities wherever possible. If you are ready to step into a role that fosters professional growth while handling key accounts payable tasks, we would love to hear from you!

Frequently Asked Questions (FAQs) for Accounts Payable Specialist Role at ebs recruiters LLC

What are the core responsibilities of an Accounts Payable Specialist at our company?

As an Accounts Payable Specialist at our company, your main responsibilities will include processing vendor payments, verifying invoices against accruals, reconciling vendor statements, and ensuring compliance with our payment policies. You'll be involved in managing high volumes of transactions and collaborating extensively with both internal departments and external vendors.