Editorial Coordinator

In AAAS’s gold open access journal Science Advances, Editorial Coordinators (ECs) play a wide range of critical roles in the processing of the individual manuscripts that comprise the journal each week. ECs work collaboratively with a team of Senior Editorial Coordinators, Editorial Associates, and Editorial Managers to process manuscripts from submission to end publication, serving as points of contact and problem-solvers for internal editorial and production staff as well external editors, authors, and reviewers. To achieve their goal of maintaining rapid, high-quality processing of manuscripts, ECs interact with external authors, editors, and reviewers on a daily basis by answering questions, assisting with the peer review process, and ensuring quality of final galley proofs. They also communicate and coordinate with internal staff and vendors to identify and help address problems so that manuscripts move smoothly through the review and production system according to institutional standards and guidelines. ECs are responsible for managing submissions for 1-2 Deputy Editor groups.

Are you ready to be a Force for Science?

What You’ll Do

• Serving as direct point of contact for 1-2 Deputy Editor groups, workload dependent
• Processing new submissions, revised submissions, and accepted manuscripts for Deputy Editor groups
• Processing appeals for Deputy Editor groups
• Sending outstanding reviewer reminders
• Answering general editorial inbox queries related to assigned manuscripts (author status queries, reviewer queries, merging accounts, technical issues, other)
• Attending weekly staff meetings, POD meetings, bi-annual DE/AE meetings
• Writing cover captions, feature article image blurbs, and social media posts (opportunity with tenure)
• Transmitting final papers and reviewing galley proofs (potential opportunity with tenure)

Minimum Qualifications

• A minimum of 1-2 years of experience working in a professional setting;
• Bachelor’s degree in English or a science-related discipline is preferred. Recent college graduates also considered.
• Experience with project management and ability to meet deadlines
• Copyediting experience a plus
• Strong written and verbal communication skills
• Strong organization, multitasking, time management, and conflict resolution skills needed for juggling many diverse tasks
• Strong skills in identifying, communicating, and addressing issues
• Ability to work both independently and collaboratively
• Eagerness for developing new knowledge and skills related to job duties
• Strong working knowledge of MS Office and Adobe software
• Ability to adapt to new tasks, workflows, and tools in a changing organizational environment

Application Process

Submit a resume and cover letter outlining qualifications and interest in the position by June 11, 2023. Applications are reviewed on a rolling basis. A member of Human Resources will contact you with next steps if you are selected for an interview.

The anticipated initial rate of compensation for this position is $48,000 per year. AAAS currently provides the following benefits for this position: paid vacation leave, paid sick leave, paid holidays, health insurance, flexible spending account, dental insurance, life insurance, vision insurance, retirement benefits, short- and long-term disability, each subject to the terms of the applicable program. Additional benefits may apply.

Any actual offer of employment, reflecting the total compensation package and benefits, will be made in the sole discretion of AAAS and will be based on a variety of factors, including years of experience, depth of experience, and other relevant factors. AAAS reserves the right to amend or modify its employment benefits and compensation structure at any time.

AAAS is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sexual orientation, gender, gender identity, national origin, age, disability, veteran status, or other protected category. AAAS uses E-Verify to confirm the employment eligibility of all newly hired employees. No visa sponsorship is available for this position.

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Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)