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Senior Office Coordinator - London

£30,000 - £40,000 a year

London – Senior Office Coordinator

Job Description

November 2024 start date

About Ekimetrics

Ekimetrics is a leader in data science and AI-powered solutions. Since 2006, we’ve pioneered the use of AI and data science applied to unified marketing measurement and holistic business optimisation aligned with sustainability performance. We provide clients with precise and actionable recommendations for immediate implementation.

Our goal: Combine high-impact AI and data science solutions for sustainable business performance.

Key figures about Ekimetrics

· 400 data science experts globally

· 1000+ diverse projects for more than 350 clients

· 5 offices: Paris, Hong Kong, London, New York and Shanghai

· Shortlisted Best place to work in Tech for Women

· UK data company of the year 2023

· Voted Great Place to Work 2023

· Microsoft’s sustainability partner

· Voted as a leader in “Marketing Measurement and Optimization” by Forrester Wave 2023.

Your role in the team

We are expanding and looking for a Senior Office Coordinator to join our UK team before the end of the year. We are a team of around 70 people looking to grow to 100 people in the next couple of years. In this role, you will create and maintain a vibrant office environment where our consultants thrive. You will implement and manage office processes to ensure smooth operations, support team productivity by providing essential administrative assistance, and create a positive workplace culture. If you are passionate about making a dynamic and efficient office space, we would love to hear from you!

This is a full-time position reporting to the Finance Manager based in the London office. This role will suit someone who thrives in fast-paced, changeable environments and has previous experience working with C-suite executives and clients.

About the role

Accountabilities

General Office Management

· Maintain the condition of the office and arrange for necessary improvements/repairs.

· Manage the relationship with our main vendors and be responsible for smooth financial processes with them.

· Organise the office layout and maintain supplies of stationery and equipment, including technology and groceries.

· Help acclimate new team members and provide guidance for visiting employees/clients.

· Keep staff updated with any office-relevant information.

· Be the first point of contact to welcome guests/clients/applicants/suppliers and make sure the office is ready to welcome them appropriately.

· Receive mails, parcels, posting of mail, ordering, and receiving deliveries.

· Raise issues with building management for any contractors and for all office works (e.g., painting, installation of new equipment, …).

· Managing in-office catering and other needs for client events.

· Assist in the coordination of companywide events.

Health and Safety

· Keep up to date with all H&S laws and ensure compliance.

· Ensure all risk assessments are carried out within given timeframes and manage the training of first aiders and Fire Wardens.

· Record any office H&S incidents and action plans where appropriate.

About You

Desired Skills & Experience – (you don’t need to be able to tick them all!)

Requirements:

• Previous experience in coordination of office operations.

• Proficiency in MS Office Suite with a focus on Excel.

• Proven ability to multi-task and provide constant evaluation of, and flexible response to, rapidly shifting business priorities and project deadlines.

• Experience working with outsourced service providers and contractors.

• H&S qualification or working towards would be advantageous.

• Excellent customer service with a background in client facing preferred.

Nice to have:

• Excellent interpersonal skills engaging with and communicating with stakeholders of all levels.

• Demonstrate ability to think critically and problem solve.

• Detail-oriented with strong organizational skills.

• Driven by helping others, personable, trustworthy and reliable.

Working for Eki

Working for Ekimetrics is a lot of fun! Our London team consists of ~70 people. We come from all over the world to contribute value to Ekimetrics’ success - we love what we do, and we want to share it!

As well as an opportunity to join a driven, energetic, and highly innovative team, we also offer the following:

· Competitive Salary + Bonus Scheme

· Minimum 2 days a week in the office

· Work remotely anywhere up to 20 days a year (after probation)

· 25 days annual leave (+ Bank Holidays and additional days for tenure)

· Private healthcare, life insurance, critical illness cover, and professional wellbeing support services

· Group pension scheme

· Unique training programs, certifications and learning opportunities.

· Regular socials and events

Recruitment Process

1. HR intro interview with a Talent Acquisition Specialist/Recruiter

2. Interview with the Workplace & Engagement Manager

3. Final Interview with the Finance Manager

We would be delighted to provide you with further information during an interview and look forward to receiving your application! Any questions please contact recruitment.uk@ekimetrics.com

At Ekimetrics, we believe our best assets are our people - they are what set us apart and drive our success. We share what we know with others, and, above all, we love what we do. These sentiments are supported by our company values which serve as pillars in our work and attitude.

Our Ekimetrics’ values: Curiosity, Creativity, Excellence, Transmission and Pleasure.

Ekimetrics is an equal opportunities employer committed to making all employment decisions without regard to race, ethnicity, gender, pregnancy, gender identity or expression, creed, religion, nationality, age, disability, marital status, sexual orientation, military veteran status, current employment status, or any other legally protected categories, subject to applicable law.

Ekimetrics Glassdoor Company Review

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