Accounting Associate I

Join Our Team as an Accounting Associate! 

Elliott Aviation, a leader in aircraft solutions, has an exciting opportunity for an Accounting Associate to join our finance team in Milan, Illinois. Since 1936, Elliott Aviation has been a world-class provider of comprehensive and customer-focused solutions for business aviation. Our vision, building partnerships that last, applies to our employees as well as our customers. 

As an integral member of our team, you'll play a pivotal role in compiling and managing accounts payable records, ensuring the smooth functioning of our financial ecosystem. 

*Internal applicants only*

Essential Job Functions:  

• Review invoices for appropriate documentation.  Verify division, department, GL coding and approval prior to payment. 
• Scan/save all documents for electronic archiving. 
• Review purchase order receiver report for outstanding items.  Research and process accordingly on computer system. 
• Review statements from vendors for outstanding items.  Research and process accordingly. 
• Enter new vendors in pentagon computer system.  Request W-9 and ACH forms from vendors.  Scan/save W-9 to vendor for electronic archive and maintain file of W-9.  Enter ACH data in pentagon system for vendor and forward form to Director of Accounting for secured filing. 
• Process accounts payable vouchers & payments.  Prepare for account payable payments on the10th and 25th of each month. 
• For select vendors remit payment using Miscellaneous Vendor and Miscellaneous Freight credit cards.  Maintain list of credit card payments to reconcile with monthly credit card statements. 
• Process vendor invoices and various accounts payable vouchers from purchase order receivers and non-inventory purchases when needed. Verify pricing, quantity and approvals and code to proper division/department and general ledger accounts. Scan/save all documents for electronic archiving. Code use tax when applicable. 
• Assist Controller and Director of Accounting with answering various questions from Elliott management and branch personnel regarding accounts payable. 
• Maintain vendor accounts on Pentagon as needed. 

Qualifications and Skills: 

• Willingness to learn and collaborate within a team environment. 
• Strong communication skills for effectively addressing complex topics. 
• Proficient math and data entry skills. 
• Exceptional organizational skills and keen attention to detail. 
• Ability to create reports, business correspondence, and procedure manuals. 
• Skilled in presenting information and responding to inquiries from managers. 
• Positive attitude with the capability to work independently to meet goals. 
• Ability to maintain the confidentiality of sensitive information. 

 Education and Experience: 

• High School Diploma or GED required. 
• Associate Degree in Accounting preferred. 
• Proficient knowledge of Microsoft Office Suite.