Accounts Payable Manager

COMPANY SUMMARY

Empire State Realty Trust, Inc. (NYSE: ESRT) is a NYC-focused REIT that owns and operates a portfolio of modernized, amenitized, and well-located office, retail, and multifamily assets. ESRT’s flagship Empire State Building, the “World's Most Famous Building,” features its iconic Observatory that was declared the #1 Attraction in the World – and the #1 Attraction in the U.S. for the third consecutive year – in Tripadvisor’s 2024 Travelers’ Choice Awards: Best of the Best Things to Do. The Company is the recognized leader in energy efficiency and indoor environmental quality. As of September 30, 2024, ESRT’s portfolio is comprised of approximately 7.8 million rentable square feet of office space, 0.7 million rentable square feet of retail space and 732 residential units.  More information about Empire State Realty Trust can be found at esrtreit.com and by following ESRT on Facebook, Instagram, TikTok, X, and LinkedIn.

The dedicated team at ESRT is a collection of diverse individuals with a shared passion for excellence and a keen eye toward future growth. Headquartered in New York City, we harness the energy of the city in everything we do. We care for one another, work hard, and have a lot of fun doing it! We are Certified™ as a Great Place to Work® by the global authority, Great Place to Work®, on workplace culture, employee experience, and leadership behaviors. We prioritize and invest in the health and wellness of employees to attract, develop, and retain top-tier talent. ESRT values continuous employee development and encourages colleagues to excel in their roles and adapt to emerging business needs. From our crown jewel, The Empire State Building, to incredible buildings modernized for the 21st century, to outstanding customer service, and our decade-long leadership position in sustainability and energy efficient portfolio that is 100% fully powered by renewable wind electricity, we take pride in our work. ESRT seeks an equally passionate colleague to join the team, understand the vision and help achieve that vision.

POSITION SUMMARY 

ESRT is seeking an experienced Accounts Payable Manager to join our team. The ideal candidate will be responsible for overseeing the Accounts Payable Department and ensuring accurate and timely processing of invoices, payment, and expense reports. The Accounts Payable Manager will also be responsible for managing a team of two Accounts Payable Specialists/Coordinators, providing training and guidance as needed. Additionally, the Accounts Payable Manager will work closely with other departments to resolve any payment discrepancies and improve processes. The successful candidate will have a strong background in accounting and a proven track record of managing a high-volume accounts payable department. This role requires a detail-oriented and proactive professional with excellent leadership skills.

• Manage day-to-day operations of AP Payments team, including supervising inhouse staff & external P2P team, managing invoice payment processing, and assisting with payment discrepancies in a rapidly changing environment
• Ensure the accuracy of all batches prior to posting and issuing payments
• Prioritize daily tasks and address urgent issues offering quick and effective solutions
• Maintain up-to-date documentation of AP processes and procedures
• Manage vendor relationships, supporting the PSA’s with assistance on communication around payment or discrepancy issues as needed.
• Prepare, present and manage reports on accounts payable metrics, invoices in workflow, aging reports, outstanding payables
• Manage and resolve any issues or disputes related to payments or invoices
• Train and develop accounts payable staff, including setting performance goals and conducting performance evaluations
• Provide audit support and participate in walkthroughs for external and internal audits
• Monitor internal controls related to the Accounts Payable function
• Participate in special projects, including new system integrations, as required
• Lead the annual 1099 process, ensuring accurate reporting and compliance for all applicable vendors

• You are able to analyze accounts payable data to identify trends and opportunities for improvement. 
• You are able to build strong relationships with vendors and colleagues. 
• You are able to implement and maintain internal controls using SOP’s and safeguard the company’s assets. 
• You will ensure accurate and timely processing of invoices by resolving payment discrepancies promptly. 
• You will meet or exceed key performance indicators and targets. 
• You will ensure compliance with company policies and procedures as well as regulatory requirements. 
• You will contribute to the overall financial health and success of ESRT. 

• Ability to work independently in a fast-paced environment
• Excellent analytical, mathematical and organizational skills
• Excellent oral and written communication skills

• Bachelor's degree in Accounting or a similar field
• 6+ years of experience working in Accounting
• Yardi software experience and advanced Excel Knowledge required
• Experience with managing and leading a team

• Prolonged periods of sitting at a desk and working on a computer
• Must be able to lift up to 15 pounds at times

• At ESRT, like our tenants, our employees come from everywhere. We foster a richly diverse work environment that captures top talent and cultivates the best ideas. By focusing on inclusion and celebrating our differences, we create even greater value — in business practices, relationships, and employee engagement. As an Equal Opportunity Employer, we are committed to maintaining a diverse, inclusive, and equitable work environment where our employees can thrive. In addition, ESRT employees embody our Company Culture & Success Factors -  
• Adaptable – you are a self-starter who’s able to quickly digest and execute new processes to work both collaboratively and independently
• Dynamic – you are solutions-oriented, aim to improve processes and implement efficiency, and offer insightful feedback to improve ESRT
• Dependable – you take a strong sense of ownership and accountability over your work
• Passionate – you keep up with industry trends and are excited about the potential to propel the industry forward with a “roll-up-your-sleeves” attitude
• Curious – you consistently look for new ways to work smarter, not just harder
• Ethical – you treat others with respect and embrace and contribute to a culture of diversity and inclusion
• Positive – you possess a service-oriented attitude with excellent follow through

• Competitive base salary and bonus
• Health/Dental/Vision insurance
• Company sponsored Life, AD&D, STD (with Salary Continuation), and LTD Insurance
• Voluntary Enhanced LTD Program
• Voluntary Hospital, Accident, and Cancer Programs
• 401(k) with 100% match up to 5%
• Paid parental leave
• Pre-tax transit accounts
• Employee Assistance Program for emotional, financial, and legal support

• Generous paid time off
• Flex Summer Fridays
• Employee engagement programs
• Volunteer time off
• Continuing education
• Complimentary Empire State Building Observatory access
• Complimentary gym membership and other wellness benefits
• Employee Discount Programs

ESRT is an affirmative action and equal opportunity employer and is committed to providing a workplace free from harassment and discrimination. We celebrate the unique differences of our employees because they drive curiosity, innovation, and the success of our business. We do not discriminate on the basis of race, religion, color, creed, national origin, sex, sexual orientation, gender identity or expression, age, marital status, veteran status, disability status, pregnancy, parental status, caregiver status, genetic information, political affiliation, or any other status protected by the laws or regulations in the locations where we operate. This policy applies to all aspects of employment, including hiring, promotion, demotion, compensation, training, working conditions, transfer, job assignments, benefits, layoff, and termination. Accommodations are available for applicants with disabilities