Office Manager

About us

We’re excited to welcome a new Office Manager to our Phoenix, AZ office. In this role, you’ll oversee daily operations, lead our fantastic administrative team, and ensure our office runs smoothly. You’ll manage office supplies, coordinate fun in-house activities, and keep our facilities in top shape. If you have a Bachelor’s degree in Business Administration or a related field, at least 5 years of relevant experience, and a knack for organization and building relationships, we’d love to hear from you! At EPCOR, we offer a competitive salary, excellent benefits, and plenty of opportunities for professional growth. Come join us and be part of a team that values innovation and collaboration!  If you're looking for new opportunities, people who care and work that matters, apply today at https://www.epcor.com/us/en/careers.html.

What you’d be responsible for

• Supervision and oversight of the administrative team.
• Establish team objectives and goals
• Manage office supplies through administrative team delegation ensuring that needs are met through monitoring new or replenished item.
•   Monitor spending / budgets for office supplies identifying variances or adjustments needed.
• Coordinate with other teams on planning and organizing in-house activities such as meetings, events, and conferences.
• As part of the project team, participate in the office relocations.
• Oversee the maintenance and repair of office facilities, including HVAC, plumbing, and electrical systems.
• Coordinate with external vendors for facility services such as cleaning, pest control, coffee and water suppliers, security and equipment maintenance.
• Conduct regular inspections with Safety to ensure the office environment meets health and safety standards. 
• Address and resolve any office related or facility issues, establish strong relationships with external vendors to ensure prompt and effective service.
• Manage space allocation and office layout planning.
• Handle emergency repairs and maintenance issues promptly.
• Ensure compliance with building regulations and safety codes.
• Establish processes and tools to create efficiencies for optimal office functioning.

What’s required to be successful:

• High School Diploma; Bachelor’s Degree in Business Administration, Management or a related field.  An equivalent combination of Education and Experience may be considered.
• A minimum of 5 years of experience in the following areas:
• Proven experience as an Office Manager or in a similar administrative role.
• Experience in facilities management or related field.
• Experience in a supervisory or managerial role preferred.
• Ability to work in a fast-paced environment with quickly changing priorities.
• Solid organizational skills, accuracy and attention to detail.
• Ability to develop and maintain strong relationships across the organization. 
• Ability to assess opportunities for process improvement and implement accordingly.
• Proficient in office software (e.g. MS Office Suite)
• Certified Administrative Professional (CAP) or Office Management Certificate a plus

Other important facts about this job

As an EPCOR employee, you will enjoy a variety of benefits such as a competitive salary, an incentive award program, an excellent benefit package including medical, dental, vision and other insurance coverage, retirement plan with substantial company contribution, generous time-off schedules, training opportunities, tuition reimbursement, and certification support. We’ve been voted as a Best Places to Work employer and we value the safety of each of our team members through our robust safety training and celebration of safety milestones.

Headquartered in Phoenix, EPCOR USA owns, operates and builds water, wastewater and natural gas infrastructure and is among the largest private water utilities in the Southwest. EPCOR USA is an indirect, wholly owned subsidiary of EPCOR Utilities Inc. We invest in and look after our communities and the environment. We’re proud of the work we do and the people we hire to do it.

Please note the following information:

• A requirement of working for EPCOR is that you are at least 18 years of age and legally entitled to work in the United States.
• If you are considered for the position, clearance on all applicable background checks (which may include criminal, driving, educational, and/or credit) and professional reference checks is required.
• To meet the physical demands required of some positions, candidates must be in good physical condition and willing to work in all weather conditions. Clearance on pre-employment drug testing will be required.
• Some overnight travel required; less than 5%.
• Frequent sitting and standing in office/desk; frequent reaching, handling paperwork/files, and operating computer and other office equipment; frequent speaking, listening, seeing; occasionally lifting up to 15 pounds.

Current EPCOR employees please ensure that you are using your “@epcor.com” email address.

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