Administrative - Executive Assistant IV Executive Assistant IV

Position Title: Executive AssistantStart Date: December 16, 2024Length of Contract: 6 monthsLocation: US – CA – Remote (PST)Is this role remote: YesJob Description:The main function of an executive assistant is to provide high-level administrative support by conducting research, handling information requests and performing clerical functions. A typical executive assistant acts as information and communication managers for an office.Role Responsibilities (including, but not limited):• Perform general office duties such as ordering supplies, maintaining records management systems, and performing basic bookkeeping work• Prepare invoices, reports, memos, letters, financial statements, and other documents• File and retrieve corporate documents, records, and reports• Read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution• Prepare agendas and make arrangements for committee, board and other meetingsCandidate Value Proposition:The ideal candidate will join a collaborative team, supporting directors and other admins. The team is helpful and caring, supportive, and there is a lot of movement in the new year to be a part of! The ideal candidate will be a self-starter, with lots of opportunity to share ideas and make good decisions.Performance Measurement:Performance is measured based on feedback from the team and meeting day-to-day duties.Must-Have Skills:• 4-5 years of experience• See projects and programs and have the ability to do a lot of large scale items• Experience supporting a large company / larger teams and being able to navigate at a large scale• Basic mentoring skills necessary to provide support and constructive performance feedback• Previous experience with computer applications, such as Microsoft Word, Excel and PowerPointNice-to-Have Skills:• Experience coordinating internation travel or this process• Someone who has supported a tech start up – wore a lot of hats (must have decent amount of experience)• Tools: Microsoft Suite, Google SuiteSoft Skills:• Strong verbal and written communication skills• Ability to multi-task• Customer service skills and interpersonal skills• Ability to work independently• Strong time management skills• Ability to keep information organized and confidential• Strong attention to detail• Ability to investigate and find solutionsEducational Requirements:• Undergrad preferred• Experience working with executives highly preferred