Operations Support Specialist, Environment Testing, Earth City MO

Eurofins Scientific is an international life sciences company, providing a unique range of analytical testing services to clients across multiple industries, to make life and our environment safer, healthier and more sustainable. From the food you eat, to the water you drink, to the medicines you rely on, Eurofins laboratories work with the biggest companies in the world to ensure the products they supply are safe, their ingredients are authentic, and labelling is accurate.

Eurofins is dedicated to delivering testing services that contribute to the health and safety of society and the planet, and to its corporate responsibility to protect the environment and ensure diversity, equity, and inclusion across the entire network of Eurofins companies.

The Operations Support Specialist supports general office maintenance, receptionist functions, laboratory functions, and manages site visitors. Supports executive management team and interacts with internal and external customers at all levels of the organization. Self-management, handling of confidential information and independent judgment is required to plan, prioritize and organize a diverse workload with minimal oversight. Supports site procurement, receiving and supply chain

Essential Duties and Responsibilities:

Provides general administrative support to lab operations team and management team.

Supports on site business functions for lab operations including but not limited to receiving, supplier/vendor tasks, centralized ordering for buildings, creating and maintaining kitchen and office inventory, and supporting on-site visitors

Organizes, files and ensures archival of business critical documentation, including but not limited to employee training files, equipment files, study documentation and business contracts

Operates a personal computer in an efficient and accurate manner with the company provided software programs that include Coupa, Word, Excel, and others as required. Uses an array of business software applications (e.g., Word, PowerPoint and Excel)

Greets visitors and provides visitor badges; follows proper sign in/out procedures

Schedules and organizes complex activities for employees and/or visitors such as meetings, travel, conferences, hotels, airport transportation, lunches, dinners, meeting invites and collecting RSVPs.

Types and designs general correspondence for site events, memos, charts, graphs, business plans, etc.; and proofreads for spelling, grammar and layout, making appropriate changes; responsible for accuracy and clarity

Ensures office, conference rooms, kitchen and common areas are functional and meets standards for organization, appearance, and hygiene at both buildings

Maintains inventory for kitchen and office supplies placing necessary orders to replenish, stock and keep clean and organized

Maintains office machines such as phones, television monitors, fax, copier, and scanner. Organizes service when needed; ensures paper and toners are available for general use

Responsible for providing secretarial and administrative support to the management team including managing their calendars and establishing online teleconferences

Applies and demonstrates proficiency to including purchasing and inventory management.

Accountable for ensuring unit procurement processes are completed from requisition through receiving and general ledger account assignments... Receives and audits purchase requisitions within purchasing software.

Prepares purchase orders, standing orders, and service contracts for office and laboratory needs

Accountable for financial responsibility in supply chain management. Sources products through most cost-effective vendors when possible, and serves as liaison between lab personnel and vendor for ordering issues such as pricing, backorders, or defective materials

Completes new vendor request forms and coordinates new vendor requests with NSC and maintains the approved supplier list

Provides cross-functional support to other departments as required

Adheres to site environmental health and safety (EHS) requirements

Performs work in an office and laboratory setting, meeting the physical job requirements of role

Demonstrates proficiency with, care and maintenance of lab equipment and department assets

Works effectively in a team environment, under minimum direction, to achieve business production, project timelines, and quality objectives

Completes required training and supports 100% of Employee Health and Safety requirements

Conducts responsible use of confidential IT and business systems, as required

Adheres to department SOP's and documentation requirements, maintains accurate data management and reporting

Supports unit goals and demonstrates Eurofins' competencies, as defined in the job plan

Routinely communicates project updates to internal and external clients and performs other duties, as assigned

Demonstrates and promotes the company vision

Regular attendance and punctuality

Performs other duties as assigned

Basic Minimum Qualifications (BMQ): The requirements below represent the education, experience knowledge, skill or ability required to perform the job successfully.

Education/Experience (BMQ):

High School Diploma with 4+ years of relevant experience or B.A. or B.S with 2 years of relevant experience. May consider an equivalent of education and experience

Experience in procurement and cost control

Experience in vendor management, supply pricing, and price negotiations

Experience in customer invoicing, and customer service

Experience with ERP applications (Coupa, Oracle)

Experience with receiving duties

Experience in executive and administrative support

Abilities and/or Skills (BMQ):

Good organization and documentation skills

Good communication and interpersonal skills

Proficiency with business applications and software

Demonstrated ability to adopt new skills independently

Understands the requirement and maintains confidential information.

Requires an attention to detail, strong work ethic and sense of urgency

Proficient with Microsoft Office applications (Outlook, Word, Excel, PowerPoint)

Ability to read, write, and interpret documents

Ability to multitask with organization and manage time effectively

Ability to identify and solve practical problems; troubleshooting skills

Ability to work in a laboratory setting, according to the physical requirements of a laboratory role

Above average oral and written communication skills

Demonstrates a positive attitude, capacity for team environment, and exhibits a genuine interest in drug discovery in support of advancing human health

Preferred Abilities and/or Skills:

Experience in financial account receivables, collections, managing client accounts

Experience with quality system management, archival and document control

Experience with event planning and executive assistant functions

Experience in laboratory setting

Experience with shipping procedures and regulations

Compensation:$41,500-$52,000 (DOE)

Eurofins Environment Testing (USA) provides a compensation range for informational purposes, the actual base salary may vary based upon, but not limited to, relevant experience and skill set, base salary of internal peers, business sector, and geographic location.

We support your development! Do you feel you don’t match 100% of the requirements? Don’t hesitate to apply anyway! Eurofins companies are committed to supporting your career development.

We embrace diversity! Eurofins network of companies believe in strength and innovation through diversity, being an Equal Opportunity Employer. We prohibit discrimination against employees or applications based on gender identity and/or expression, race, nationality, age, religion, sexual orientation, disability, and everything else that makes employees of Eurofins companies unique.

Sustainability matters to us! We are well on our way to achieving our objective of carbon neutrality by 2025, through a combination of emission reduction and compensation initiatives. We encourage our laboratory leaders to make sustainable changes at their local level, and in addition to their initiatives we also count on our dedicated carbon reduction team to help us to achieve this goal!

Find out more in our career page: https://careers.eurofins.com/

Company description:

Eurofins Scientific is an international life sciences company, providing a unique range of analytical testing services to clients across multiple industries, to make life and our environment safer, healthier and more sustainable. From the food you eat, to the water you drink, to the medicines you rely on, Eurofins laboratories work with the biggest companies in the world to ensure the products they supply are safe, their ingredients are authentic and labelling is accurate.

The Eurofins network of companies is the global leader in food, environment, pharmaceutical and cosmetic product testing and in discovery pharmacology, forensics, advanced material sciences and Eurofins Scientific 2/2 March 2023 agroscience contract research services. It is one of the market leaders in certain testing and laboratory services for genomics, discovery pharmacology, forensics, advanced material sciences and in the support of clinical studies, as well as having an emerging global presence in Contract Development and Manufacturing Organisations. It also has a rapidly developing presence in highly specialised and molecular clinical diagnostic testing and in-vitro diagnostic products.

In over 35 years, Eurofins has grown from one laboratory in Nantes, France to 61,000 staff across a decentralised and entrepreneurial network of ca. 900 laboratories in 61 countries. Eurofins companies offer a portfolio of over 200,000 analytical methods to evaluate the safety, identity, composition, authenticity, origin, traceability and purity of biological substances and products.

In 2022, Eurofins generated total revenues of EUR 6.7 billion, and has been among the best performing stocks in Europe over the past 20 years.

Eurofins is a M/F, Disabled, and Veteran Equal Employment Opportunity and Affirmative Action employer.