Event Planner

Responsibilities include the following, and may change based on business need:

Trade Show / Event Calendar - Maintain for each year - capture dates, location, booth # & size, etc.. (this should be saved in a shared location – Teams)
Certificate of Insurance – Securing the most current COI internally and providing to show contacts as needed.
Maintain show tracker for each show – Manage .xls file with line items for all workstreams related to the show.
Schedule and facilitate planning meetings – Kick off about 4 months prior to show and manage weekly/bi-weekly planning meetings ongoing until show date.
Booth staff - Identify staff, create booth staff schedule, schedule a staff training, order apparel for staff.
Lead Scanner management – Manage lead collection process.
Registration –Manage registrations for multiple INGR attendees and keep up with changes in travel plans.

Lodging – Own coordination of check in and check out dates for all attendees updating as needed.
Promo items – Align items for reach show, manage inventories, shipping/receiving.
Support with Internal and external meetings - Booking meeting rooms and ensuring they are fully equipped with organizers requests and any meals required

What you’ll need (the how):

A self-starter mindset, working independently, but with a highly collaborative approach and ability to work well in matrixed teams (e.g. business teams, global/regional teams).
Relentless passion and focus on managing and distilling complexity and details.
Strong customer focus and approach to business situations.
Readiness to adapt to new processes/technologies and change.
Focus on details and timeliness of deliverables.
Creative and innovative thinking and resourcefulness.
Strong interpersonal skills and demonstrated leadership behaviors in line with Ingredion company values.

What you’ll need (the what):

Bachelor’s degree (preferably in Marketing, Communications, or related field) required.
3+ years’ experience in a marketing or event planning role.
Strong influencing skills.
Knowledge of project management – both process and technology.
Excellent organization skills with demonstrated ability to manage major, complex projects and events.
Excellent project planning and time-management skills. Must be able to prioritize and manage multiple projects simultaneously with a focus on details, completing deliverables accurately and on time.
Excellent written and verbal communication skills, including simple and visually based storytelling in PowerPoint.
Demonstrated advanced proficiency with Microsoft Office Applications – esp. Microsoft Excel.
Ability and willingness to travel as needed for trade shows, and among Ingredion sites (Westchester, IL, Bridgewater, NJ, and White Marsh, MD), including weekends and evenings as needed.

We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, color, religion, age, national origin, gender, gender identity, gender expression, sexual orientation, marital status, veteran status, military status, or disability status.

Relocation Available:

By Ingredion

We bring the potential of people, nature and technology together to make life better. That’s our purpose. We are all IN to make life better! Every day, Ingredion employees bring their skill, creativity & passion together to deliver ingredient s...

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FUNDING

Private

INDUSTRY

Food & Beverage Manufacturing

TEAM SIZE

10000+

LOCATION

Hybrid, based in Westchester, IL

DATE POSTED