Job details

Executive Administrative Assistant

Overview:

Waters Corporation is currently seeking an experienced Executive Administrative Assistant to support our Wyatt Team based in Santa Barbara. This role provides high level administrative & project management support including meeting & calendar management, executive level presentations & correspondence creation, and team organization. The work will be highly confidential in nature and potentially cover a diverse scope of activities. The successful candidate should be proactive, anticipate the next steps, meet deadlines and communicate effectively.

Responsibilities:

Calendar management & meeting scheduling – make decisions about prioritizing and sequencing of meetings and interactions
Phone management - handle desk phone calls & message retrieval
Create presentation materials and correspondence with given input from leaders
Prepare & publish agendas for staff meetings; collect presentations and create content for departmental all hands meetings
Draft meeting prep materials, attend team meetings, document action plans, follow-up with those assigned actions to ensure completion
Timely follow-up with meeting requestor(s) for agendas, pre-read/discussion documents, and expected outcomes/decisions required
Manage and coordinate a Microsoft Teams channel for departmental communications
Yearly planning of each executive’s department meetings
Process expense reports and invoices that come in through the executive office
Plan domestic and international travel itineraries – air, hotel, ground transport
Assists with Senior level confidential recruitment searches
Support onboarding for staff

Qualifications:

High School Diploma or GED, Bachelor’s Degree Preferred
5+ years, previous experience working for executives in a corporate environment, preferably in a global organization
Excellent interpersonal and communication skills, both written and oral, ability to communicate with all levels of staff, senior management, peer administrative personnel
Excellent computer skills with mastery of Microsoft Office suite including Outlook, Teams, Excel and Powerpoint
Curiosity and interest in new and emerging software tools to drive efficiency for executives
Foundational project management skills
Experience exercising discretion and confidentiality with sensitive company information.

The general base pay for this position ranges from $80,500/year to $107,500/year. Pay is based on several factors including market location, job-related knowledge, skills, and experience.

Company Description:

A career with Waters / Wyatt Technology

Waters and Wyatt share a science-led heritage and a customer-focused culture, and solving the most critical scientific challenges is a powerful mission that unites us both. We are One Company with One Focus, providing customers with cutting edge technologies and scientific expertise to support the research, development, and delivery of novel therapeutics and next-generation materials. By joining our company, you’ll join a collaborative team of innovators and problem-solvers, a team that is working hard to leave the world better than we found it. We support our employees as they achieve success at work and beyond, realizing rewarding careers, healthy lives, and bright futures. One Company. One Focus.

Working at Waters enables our employees to unlock the potential of their careers. Our global team is driven by purpose. We strive to be better, learn and improve every day in everything we do. We’re the problem solvers and innovators that aren’t afraid to take risks to transform the world of human health and well-being. We’re all in it together delivering benefit as one to provide the insights needed today in order to solve the challenges of tomorrow.

Diversity and inclusion are fundamental to our core values at Waters Corporation. It is our responsibility to actively implement programs and practices to drive inclusive behavior and increase diversity across the organization. We are united by diversity and thrive on it for the benefit of our employees, our products, our customers and our community. Waters is proud to be an equal opportunity workplace and is an affirmative action employer. We are committed to equal employment opportunity regardless of race, color, religion, sex, national origin, sexual orientation, age, marital status, disability, gender identity or protected Veteran status.

Key Words: #LI-Hybrid

By Waters

Waters Corporation unlocks the potential of science through analytical measurement technology, deep scientific expertise, and reliable insights to enhance human health and well-being. As a global provider of analytical technology, Waters makes sci...

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INDUSTRY

Biotech & Pharmaceuticals

TEAM SIZE

5001-10000

LOCATION

Hybrid, based in Milford, MA

DATE POSTED

June 16, 2023