Executive Administrative Assistant

Overview

Seeking an Executive Administrative Assistant to manage and execute administrative, project and senior-level legal support while exercising a high level of professionalism, discretion, attention to detail and responsiveness.

Responsibilities

• Manage incoming communications, including answer/redirect phone calls, take detailed messages and act as needed (e.g., respond, follow-up, reminders, etc.) for General Counsel and other legal staff as needed
• Calendar management including schedule; plan and coordinate calls and meetings
• Create and edit documents, including letters, legal memos and other correspondence
• Assist in coordination of and materials preparation for ownership, board and committee meetings (e.g., agendas, presentations, etc.)
• Coordinate logistics for MLB events (e.g., All-Star, etc.), arrange travel plans and prepare and submit expense reports
• Maintain and file documents and records
• Process and manage creation of form contracts sent to clients
• Oversee and manage process for execution of various agreements
• Process department invoices
• Research and offer other support on legal department projects
• Perform related duties as required

Skills and Experience:

• Bachelor's Degree and a minimum of five years of office administrative experience for senior-level executives or an equivalent combination of education and experience
• Prior experience supporting lawyers preferred
• Excellent organization, communication, writing and multi-tasking skills
• Demonstrated time management skills including the ability to meet strict deadlines in a fast-paced environment
• Strong problem solving and decision-making skills
• Excellent and professional interpersonal skills; team-oriented demeanor
• Excellent computer aptitude and advanced proficiency with MS Office Suite. Experience with Adobe Acrobat, Workshare, Concur, CounselLink or other similar contract, document and electronic management systems
• Ability to perform duties while maintaining the highest level of confidentiality
• Available to work overtime, if needed
• Location: NYC Office; Full-time in-office position

Why MLB?

Major League Baseball (MLB) is the most historic of the major professional sports leagues in the United States and Canada. Employees love working at MLB because of the culture of opportunity, collaboration, and professionalism. The professionals who are most successful at MLB take initiative, know how to identify and solve problems, put the team first, and work collaboratively. For those who are ready to join the "Major Leagues" of their careers, MLB takes the same approach as they do with their players: striving to empower their own "workforce athletes" to be at their best by engineering experiences that put employees in the best position to succeed. Major League Baseball is looking for candidates who are ready to step up to the plate and continue transforming America's pastime to best serve its fans for decades to come.

MLB's vision is to be the global sport of choice for youth to play, fans of all backgrounds to enjoy and a desired destination for employment.

With a belief that the journey to growth and greatness is ongoing, MLB gives employees the opportunity to continue learning and honing their skills with programs such as: tuition reimbursement; mentorship programs; lunch and learns; online course subscriptions; paid industry certifications; business resource groups; and more.

MLB provides its employees with exceptional medical, dental, and vision coverage. Premiums are 100% employer covered to help employees focus on being their best!

Are you ready to Step Up to the Plate? Apply below!

Per the NYC pay transparency law, the hiring range for this position is $85,000 to $100,000.

As a candidate for this position, your salary and related elements of compensation will be contingent upon your work experience, education, skills and any other factors Major League Baseball (MLB) considers relevant to the hiring decision. In addition to your salary, MLB believes in providing a competitive compensation and benefits package for its employees. MLB offers employees a full range of best in class benefits with no employee contributions towards medical, dental, and vision coverage premiums, as well as incentive and recognition programs, life insurance and automatic employer 401k contributions. All benefits are subject to eligibility requirements and the terms of official plan documents which may be modified or amended from time to time.