Job details

Executive Administrative Assistant

Determined. Imaginative. Curious. If these are some of the ways you describe yourself — we want to learn more about you! At TC Energy, we are Energy Problem Solvers — passionate about transitioning North America to cleaner energy while meeting the energy demands of today and tomorrow. If that sounds like a challenge you want to help tackle, we want you to join our team!

TC Energy’s Operations, Projects and Technical Services group is evolving to meet the needs of our business and we are seeking an experienced Executive Administrative Assistant to support the Sr Vice President of Operations, Projects and Technical Services. The successful candidate will be responsible for complex and confidential administrative assignments requiring a high level of professionalism, sense of urgency, and strong attention to detail.

The Executive Assistant will have interaction with internal and external stakeholders, external agencies, the public, external service providers, and must demonstrate a collaborative approach. Applicants interested in this opportunity must be comfortable working in a deadline-driven environment with constantly changing priorities.

What you’ll do

Manage a heavy calendar, coordinate priorities and meetings, manage schedules, book appointments and business travel arrangements for the Sr Vice President
Assist with day-to-day administrative support
Act as a liaison between the Sr Vice President and other Senior Executives and their Assistants
Prepare, format, and coordinate reports and presentations (up to Board level) using PowerPoint, internal databases, and external resources for internal and external audiences
Provides professional drafted communications for memos, letters, and presentations
Reads and analyzes incoming memos, submissions, and reports to determine their significance and plan their distribution.
Takes and publishes meeting minutes per business needs.
Assist in the management of routine workflows between the Sr Vice President and department staff
Anticipate needs and actively seek out solutions.
Prepare budget forecast, analysis and recommendations
Execute various processes for department, including organization and position management, utilizing workforce and SAP software suites for requests and information management as well as department moves and office planning
Complete timesheets and expense reports as required
Handle highly sensitive and confidential information and issues in an appropriate and professional manner; and direct sensitive issues to appropriate executives
Manage information and reports including electronic filing as well as maintain critical filing systems, contacts and databases
Act as the primary point of contact and build valuable relationships with key internal/external parties
Manage e-mails and written responses to external parties as required
Maintain contacts and schedules for external Board commitments
Plan and organize events as required for the department
Track and follow up on action items, invitations, correspondence and documents for signature
Review, develop and implement departmental administrative processes and training on systems where applicable for new and lesser experienced associates in the department
Develop relationships and work collaboratively on tasks and deliverables with leaders and administrative staff in both Canada and US
Other tasks as required

Minimum Qualifications

A minimum of ten (10+) years of related work experience with increasing levels of responsibility with experience at the Executive Administrative level
High school diploma or post-secondary certification in administration from a recognized institution
Experience supporting senior executives in a fast paced, dynamic environment
High degree of professionalism, excellent communication skills, and the ability to maintain confidentiality
Understand business priorities and proactively anticipate needs
Sound judgment and the ability to work independently with little direction
Proven organizational, planning, prioritization, scheduling and time management skills

Ability to work and communicate comfortably and effectively at all levels of the organization
Possess tact and diplomacy while working positively with others
Strong attention to detail and accuracy, resourceful, able to solve problems and find solutions to meet department needs
Expert in the use of MS Office (PowerPoint, Excel and Word)
Ability to represent TC Energy effectively to external parties
Proven interpersonal skills
Excellent written, proof reading and editing skills
Proactive, takes initiative, and is creative at identifying process improvement opportunities
Strong business acumen
Ability to work extra hours as needed

Preferred Qualifications

Bachelor's degree from an accredited college or university
Energetic individual who is a self-starter, has a willingness to help the team and an ability to learn
and adapt quickly
Ability to use unconventional approaches to solve problems when standard approaches are not effective
Takes pride and keenly cares about quality of work

To remain competitive, support our high-performance culture and allow for more flexibility in the way we work, we offer a hybrid work model and flexible dress code for our eligible office-based workforce in Canada, the U.S. and Mexico. #LI-Hybrid

About our business

TC Energy is a leading energy infrastructure company in North America. We have three complementary businesses of natural gas pipelines, liquids (oil) pipelines, and power generation. Our operations span three countries, seven Canadian provinces, and 34 U.S. states.

TC Energy is an equal opportunity employer.

Learn more

Visit us at TCEnergy.com and connect with us on our social media channels for our latest news, employee stories, community activities, and other updates.

Thank you for choosing TC Energy in your career search.

Depending on qualifications, the successful candidate may be offered a position at a more appropriate level and/or ladder.
Applicants must have legal authorization to work in the country in which the position is based with no restrictions.
All positions require background screening. Some require criminal and/or credit checks to comply with regulations.
TC Energy is committed to provide employment opportunities to all qualified individuals, without regard to race, religion, age, sex, color, national origin, sexual orientation, gender identity, veteran status, or disability. Accommodation for applicants with disabilities is available on request during the recruitment process. Applicants with disabilities can request accessible formats or communication supports by contacting careers@tcenergy.com.