Executive Administrator - job 1 of 2

Visa is a world leader in digital payments, facilitating more than 215 billion payments transactions between consumers, merchants, financial institutions and government entities across more than 200 countries and territories each year. Our mission is to connect the world through the most innovative, convenient, reliable and secure payments network, enabling individuals, businesses and economies to thrive.

When you join Visa, you join a culture of purpose and belonging – where your growth is priority, your identity is embraced, and the work you do matters. We believe that economies that include everyone everywhere, uplift everyone everywhere. Your work will have a direct impact on billions of people around the world – helping unlock financial access to enable the future of money movement.

Join Visa: A Network Working for Everyone.

Job Description

Administrative Support

• Calendar Management, Assist in the management of the team’s calendars, including scheduling meetings, conference calls, proactively resolving / rescheduling conflicts
• Expense Management / Supplies, Process expense reports on behalf of the team, manage purchasing cards, and procurement of supplies, devices and equipment. Provide occasional Purchase Order & Invoice support
• Meeting Coordination, Handle room bookings, conference call needs, AV needs and catering
• Travel Arrangements, book/revise flights, manage process to obtain travel visas, hotels, car, etc., place all key travel information on calendar, submit expense reports in a timely manner and manage corporate card billing and reconciliation
• Liaison, Communicate and collaborate with a broad range of Visa professionals on behalf of the department. Facilitate and coordinate communications and administrative procedures across the team

Events and Functional Coordinator,

• Business Process Support, Support requirements for functional documentation, risk assessments, and other needs to support Audit and Compliance requirements
• Organization Chart and Headcount Updates, Lead process to ensure org charts and distribution lists are updated
• Document Support, Proofreading and formatting business documents and communications for overall professional writing style and proper grammar. Support weekly updates on key activities and other communications as assigned
• Events Support, Participate in the planning and execution of functional all-staff meetings, employee/Client engagement events, including coordinating logistics
• Support Executive visits to the Region, including coordination of meetings, agendas, briefing packages, and travel logistics
• Support for Functional Training Programs, support team in communicating/supporting logistics as needed for functional training programs. Assist in documenting participation in learning programs as needed
• Project Management, provide project management/coordination support as needed on select projects

This is a hybrid position. Hybrid employees can alternate time between both remote and office. Employees in hybrid roles are expected to work from the office 2-3 set days a week (determined by leadership/site), with a general guidepost of being in the office 50% or more of the time based on business needs.

• Minimum of a B.A. or B.S.
• Advanced experience with Microsoft Office (Outlook, Word, PowerPoint, Excel)
• Fluent in Spanish, Portuguese is a plus

• Ability to work in a fluid environment where assignments are time sensitive and can change frequently
• Ability to partner and work cooperatively with all levels from Executive Leadership and Senior Management
• Highly organized, detail-oriented self-starter who is resourceful
• Strong organizational skills and the ability to be extremely flexible while managing conflicting, shifting, and competing priorities with minimal direction
• Exceptional project management capabilities
• Strong communication skills (written and verbal), with the ability to effectively communicate and collaborate with a diverse range of people and job functions
• Understand the broader organization, build relationships and know how to get things done quickly
• Effectively and successfully respond to problem situations and prioritize issues
• Demonstrated ability to anticipate issues that may arise while taking initiative and acting with a high level of sense of urgency
• Strong interpersonal and collaboration skills

Work Hours: Varies upon the needs of the department.

Travel Requirements: This position requires travel 5-10% of the time.

Mental/Physical Requirements: This position will be performed in an office setting. The position will require the incumbent to sit and stand at a desk, communicate in person and by telephone, frequently operate standard office equipment, such as telephones and computers.

Visa is an EEO Employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status. Visa will also consider for employment qualified applicants with criminal histories in a manner consistent with EEOC guidelines and applicable local law.

Visa will consider for employment qualified applicants with criminal histories in a manner consistent with applicable local law, including the requirements of Article 49 of the San Francisco Police Code.