Executive Assistant

The Operations function within Mission Systems sector is seeking an experienced Executive Assistant to support the Sector, Vice President of Operations of Mission Systems sector, at our Baltimore, Maryland location.

As a key member of the Mission Systems Operations team, the Executive Assistant will provide high-level administrative support to the Vice President of Operations and other senior executive team members as needed. The Executive Assistant serves a critical role in coordinating and managing the executive schedule and outreach, meeting arrangements, documentation, and projects.

The ideal candidate is experienced, pro-active and highly detailed oriented, with strong communications skills and a knack for relationship building at all levels. This position requires the Executive Assistant to perform advanced administrative duties with exposure to sensitive information necessitating tact, diplomacy, discretion and judgment. Strong integrity is essential, and the candidate must be comfortable working in a high energy, collaborative, diverse, professional environment.

Job responsibilities include:

• Coordinate and manage the Sector Vice President of Operations schedule by planning and scheduling meetings, prioritizing functions and appointments; ensure that meetings, deadlines, presentations, and logistics are handled seamlessly; ability to re-work and de-conflict calendar schedule and identify knowledgeable individuals to attend meetings on behalf of the Sector, Vice President of Operations.
• Manage sensitive matters with a high level of confidentiality.
• Support meeting agendas and arrange necessary travel and accommodations. Prepare expense reports.
• Screen incoming requests; respond to requests by gathering and providing information and referring to the appropriate staff.
• Research, collect and analyze information as needed.
• Assist in preparing and managing presentations.
• Work closely with other senior executives to coordinate and submit weekly reports.

• Partner with Business Operations manager to ensure effective and seamless business operations to include managing Linthicum campus site meetings, activities and operations.
• Serve as backup to Executive Assistant to the Office of Mission Systems sector President

You’ll be a great fit if you:

• Are self-motivated, collaborative executive assistant who thrives in a fast-paced environment.
• Serve as a trusted advisor and work in partnership with others.
• Have a demonstrated ability to drive projects to completion, manage multiple projects.
• Have excellent interpersonal skills and can work with all levels of management.
• Have exceptional organizational skills and can prioritize work and follow through on commitments.

Basic Qualifications

• High school diploma and a minimum of eight years additional education and/or experience in the administrative professional field or a Bachelor's degree with two years' experience in the administrative professional field.
• Understand the sensitive nature of working in the executive office and have good judgement, problem solving skills and maintain the highest levels of confidentiality.
• Ability to work independently, foresee future needs and be proactive.
• Comfortable operating in a fast-moving environment
• Ability to solve problems and meet deadlines with a great level of flexibility.
• Manage information flow in a timely and accurate manner.
• Demonstrated ability to manage multiple administrative projects and initiatives; experience in supporting a variety of executive levels, management level and administrative support within an organization.
• Computer skills required include advanced expertise in Microsoft Office software (Word, PowerPoint, Teams, SharePoint, Outlook and Excel) and intranet/internet proficiency.
• Experience with Concur (or similar) travel and expense reporting system.
• Experience proofreading and correcting documents for grammatical errors.

The health and safety of our employees and their families is a top priority. The company encourages employees to remain up-to-date on their COVID-19 vaccinations. U.S. Northrop Grumman employees may be required, in the future, to be vaccinated or have an approved disability/medical or religious accommodation, pursuant to future court decisions and/or government action on the currently stayed federal contractor vaccine mandate under Executive Order 14042 https://www.saferfederalworkforce.gov/contractors/.

Northrop Grumman is committed to hiring and retaining a diverse workforce. We are proud to be an Equal Opportunity/Affirmative Action Employer, making decisions without regard to race, color, religion, creed, sex, sexual orientation, gender identity, marital status, national origin, age, veteran status, disability, or any other protected class. For our complete EEO/AA and Pay Transparency statement, please visit http://www.northropgrumman.com/EEO. U.S. Citizenship is required for most positions.