Executive Assistant

Free Agency is on a mission to empower people to reach the highest levels of their career potential. We work with talent to break the information and process asymmetries holding them back from doing more, making more, and being more. We've raised over $15M from world-class investors like Maveron, Resolute Ventures, Bloomberg Beta, Kevin Durant and Rich Kleiman's Thirty Five Ventures, Palm Tree Crew, and more.

Free Agency brings Hollywood-style career management to knowledge workers, starting with the tech industry. We provide concierge services and digital products to help people find incredible jobs, make more money, and become high-performing leaders. Unlike solutions in recruiting, we're entirely paid by the talent we work with, which enables us to provide them with dedicated Talent Agents to manage "the business end" of their career. Talent success becomes our success.

To date, we've helped hundreds of professionals negotiate over $200 million in offers, and work with talent building the cutting-edge future in the startup and tech industry.

About the job:

We are looking for an Executive Assistant to join our team. You will directly support the CEO, as well as indirectly provide support to the rest of the executive team and the wider staff. Your mandate will be to provide organizational and operational leverage to the CEO, who has a large number of audiences to interface with and enable on a daily basis, including: internal staff, 10+ direct reports, venture investors, employer partners, vendors, customers, media, and more.

You should find your satisfaction in enabling others, seeing your wins in the form of a more productive executive, a more satisfied team, and in the impact that attention to detail & care can have in a fast-moving startup environment. You should aim to always be two steps ahead of the CEO, ensuring that even urgent matters and fires feel like more controlled events.

For those who prefer highly transparent and involved environments, this role is for you. You'll join the CEO in sensitive meetings, help execute on high-level projects, and generally have complete visibility & impact throughout and across initiatives at Free Agency.

You will:

• Manage the CEO's calendar, including day-of adjustments, just-in-time rescheduling, weekly meeting cadence, and general time optimization
• Track and assist in the prioritization of tasks, including regular follow up and follow through with the rest of the Free Agency team
• Join the CEO in a variety of meetings, both internal and external, and take exceptional notes throughout, serving as the keeper of knowledge and action items
• Assist in office management, HR, legal, and finance matters, including both one-off tasks and stewarding of ongoing systems & procedures
• Book executive travel, dinners, and meetings with a mind for quality, cost, and related vendor management
• Maintain and improve a variety of sources of data, including documents, spreadsheets, knowledge bases, presentations, and company-facing collateral
• Meet, greet, and provide a great experience to visitors in the Free Agency office, including partners, job candidates, prospects, and customers
• Provide lightweight personal assistance to the CEO, including the scheduling of personal appointments, facilitation of social meetings, and light service management
• Assist with a variety of initiatives across company functions, including recruiting, sourcing, research, operations, and client servicing

You should:

• Be an excellent communicator with a strong attention to detail, as you will help write and edit documents shared with key stakeholders.
• Have tremendous organizational skills and follow through, becoming a reliable method by which the CEO can outsource project tracking.
• Be willing to optimize at the last 5% of an effort, as the CEO is the type of person who appreciates when the small details are considered.
• You will not have to work as late as the CEO does, but you will be expected to stay after most of the team leaves to help wrap up for the day.
• Be tech savvy, as Free Agency lives in a variety of products that you will be expected to learn and use (including tools like Airtable, Pipefy, Front, Figma).

You may want to know:

• This is a 100% in-person, 5-days a week role. We believe that these early startup years are best spent in close proximity to maximize our odds of innovating, solving hard problems, and taking advantage of opportunities ahead. Further, our office itself is a considerable investment, intended to create room for a consistent event space and a dedicated co-working area for our clients & community.

Internally, you will:

• Work closely with the co-founders, with a particular attachment to the CEO.

Quick hits:

• Free Agency offers competitive pay and significant employee ownership via equity. We also offer 100% coverage across medical, dental, and vision insurance.
• Free Agency's Refresher program recognizes that our fast-paced work environment is enabled by proper time off. Accordingly, we have company-wide recharge weeks and offer generous PTO.
• Free Agency's Boost program is how we invest in all careers, not just those of our clients. Employees receive a $2,000 professional development budget to spend on outside books, workshops, programs, coaches, courses, etc. to develop their skills and grow as leaders.
• Core to our mission is expanding diversity & inclusion within tech. Accordingly, we encourage candidates from underrepresented + nontraditional backgrounds to apply.

Why Free Agency matters

Job search and career progression are broken. Candidates haphazardly apply to jobs, meet only a few companies, settle during offer negotiation, and generally don't optimize the process of moving along in our careers. As a result, Free Agency believes that most people are undercompensated.

That doesn't just have to do with the money we make, but also the teams we're a part of, the type of work we get to do, and the alignment to mission along the way. All of this has an impact on our own satisfaction, health, and financial wellness, but we don't give it the attention it deserves.

By aligning incentives with individual talent, Free Agency is enabled to build first-of-their-kind products & services and define a new category of career management.