Job details

Executive Assistant

Job Description

We are hiring an Executive Assistant to join our team to support the Senior Vice President, Environmental Health Safety Security & Quality. This role will have the primary responsibility of effectively managing the Senior Vice President's time and act as liaison between executives, customers and vendors, employees and others.

Responsibilities

Perform a wide range of administrative and office support activities for the department and/or managers to facilitate the efficient operation of the organization
Represent the company in a mature, flexible and professional manner, as an initial point of contact for employees, visitors, customers, executives and the Board of Directors
Arrange international and domestic business travel; create itineraries and agendas; schedule flights, transportation, lodging; coordinate calendars, appointments, meeting/event arrangements, and submit and track expenses
Prepare presentation for Board of Directors and Board Sustainability Committee meetings
Prepare routine correspondence, reports, forms/documents, department filings presentations, agendas, minutes, etc. May be required to prepare from rough draft or general verbal instructions. Must be able to prepare complex correspondence that requires high attention to detail.
Member of the Grace Leadership Team Exec Admin Group and Monthly Admin Group Meetings and disseminate important information. Part of Exec Admin team back up coverage
Work on special projects, eg. visa applications
Provide admin support to the CSO’s Leadership Team as needed

Required Qualifications

Excellent verbal and written communications skills.
Required to work with highly confidential information.
Self-starter with advanced Word, PowerPoint, Excel, SAP and Outlook hands-on knowledge.
Ability to multitask, flexible, trustworthy, and technologically advanced.
Must be detail oriented, have excellent organizational skills, handle multiple tasks and work well under pressure.
H.S. Diploma with a minimum of 5 years of experience supporting a C-Level Business Leader to include working for a global company
Experience coordinating international travel and using global systems (Concur, Ariba)

Preferred Qualifications

B.S. Degree
SAP
Strong project management experience to include event coordination

Benefits

Medical, Dental, Vision Insurance
Life Insurance and Disability
Grace Wellness Program
Flexible Workplace
Retirement Plans
401(k) Company Match – Dollar to dollar up to the first 6%
Paid Vacation and Holidays
Parental Leave
Tuition Reimbursement
Company Donation Match Program

https://grace.com/people-and-careers/working-at-grace/benefits/us-employee-benefits-summary/

Other Compensation

Grace is not accepting unsolicited assistance from search firms for this employment opportunity. Please, no phone calls or emails. All resumes submitted by search firms to any employee at Grace via email, the Internet or in any form and/or method without a valid written search agreement in place for this position will be deemed the sole property of Grace. No fee will be paid in the event the candidate is hired by Grace as a result of the referral or through other means.

W. R. Grace & Co. Glassdoor Company Review

3.8

W. R. Grace & Co. DE&I Review

No rating

CEO of W. R. Grace & Co.

Ed Sparks

Approve of CEO

By W. R. Grace & Co.

Our promise to customers, to our communities, and to ourselves is to deliver value; safely, reliably, and creatively. When we do, the lives touched by our products and those of our customers are made better.

7 jobs

INDUSTRY

Chemical Manufacturing

TEAM SIZE

1001-5000

LOCATION

Hybrid, based in Columbia, MD

DATE POSTED

August 3, 2023