Job details

Executive Assistant, Business Affairs

Job Description:

At Warner Music Group, we’re a global collective of music makers and music lovers, tech innovators and inspired entrepreneurs, game-changing creatives and passionate team members. Here, we know that each talent makes our collective bolder and brighter. We are guided by four core principles that underpin everything we do across all our diverse businesses:

Music is Everything: Music is our passion, and we can never get enough. Tastes, trends, and tech will change, but great artists and songwriters will always be our driving force.
Global Growth, Local Expertise: Music is a global language. Through communication and collaboration, our success can come from anywhere and translate everywhere.
Innovation and Insight: Pushing the boundaries requires the best information and the boldest imagination. We use both to create the future.
Empowered by People: Like the artists we serve and the music they make, our differences make us stronger. This is a place where every talent can belong and build a career.

We remain committed to Diversity, Equity, and Inclusion. We know it fosters a culture where you can truly belong, contribute, and grow. We encourage applications from people of any age, gender identity, sexual orientation, race, religion, ethnicity, disability, veteran status, and any other characteristic or identity.

Consider a career at WMG and get the best of both worlds – an innovative global music company that retains the creative spirit of a nimble independent.

Job Title: Executive Assistant, Business and Legal Affairs

A little bit about our team:

Warner Records is home to some of the most influential and innovative artists of our time. With an artist-centric approach toward discovering and nurturing musical talent, the Warner Records family of labels is currently home to an impressive generation of both major and developing artists.

Your role:

This role will provide a range of administrative support to the EVP, Head of Business & Legal Affairs and SVP, Business & Legal Affairs at Warner Records.

Here you’ll get to:

Schedule and prioritize all appointments and meetings
Prepare weekly schedules and update throughout week, keeping Finance executives and department staff informed of all pertinent information
Coordinate travel arrangements including air, hotels, car services, and rental car. Execute Travel Authorizations. Schedule out of town meetings and handle changes as they occur. Prepare detailed itinerary for each trip. Manage and schedule travel changes as needed
Manage general department functions & interact with all business associates in professional & courteous manner
Prepare and submit expense reports. Ensure employees' submitted expense reports are following company T&E guidelines before CFO's approval
Sort and prioritize daily mail
Check e-mails regularly and respond or forward information as needed in a timely manner.
Fax, shred; maintain updated files
Order and keep office supplies stocked for all finance departments.
Set up/coordinate meetings, conference calls.
Organize, bind & file various documents such as budgets, forecasts, audits, etc.
Coordinate and schedule all department wide meetings/functions/volunteer opportunities
Assist with day to day facilities management
Handle and safeguard confidential and proprietary information

About you:

Strong digital literacy and proficient in Microsoft Suite (Word, Powerpoint, etc.)
Possess a strong work ethic and be detailed oriented
Strong communication and organizational skills
Perform diverse work within the given deadlines
Is self-motivated and a self- starter, will take responsibility and ownership of tasks
Have general knowledge of the music business

We’d love it if you also had:

Bachelor’s degree, preferably in business.
Prior experience working in business and legal affairs and/or for a record label or other music or entertainment company is preferable, but not required.

About us:

As the home to 300 Elektra, Asylum, Atlantic, East West, FFRR, Fueled by Ramen, Nonesuch, Parlophone, Rhino, Roadrunner, Sire, Warner Records, Warner Classics, and several other of the world’s premier recording labels, Warner Music Group champions emerging artists and global superstars alike. And our renowned publishing company, Warner Chappell Music, represents genre-spanning songwriters and producers through a catalogue of more than one million copyrights worldwide. Redefining what it means to be a music company in the 21st century, our consumer brands include trend-setters like UPROXX, Songkick, HipHopDX, and EMP. We’re the home to WMX – the next generation services division that connects artists with fans and amplifies brands in creative, immersive, and engaging ways – and Alternative Distribution Alliance (ADA) – the ground-breaking global distribution company for independent artists and labels.

Together, we are Warner Music Group: Music With Vision & Voice.

Love this job and want to apply?

Click the “Apply” link at the top of the page, or apply directly with your LinkedIn. Applying with LinkedIn will import all of the information you put in your profile, but will still allow you to upload a resume and cover letter.

Don’t be discouraged if you don’t hear from us right away. We’re taking our time to review all resumes, and to find the best people for WMG.

Thanks for your interest in working for WMG. We love it here, and think you will, too.

#LI-Onsite

Salary Range

$25.00 to $35.00 Hourly

Salary Ranges are included for all NY, California job postings and 100% remote roles where talent can be located. The actual base pay is dependent upon many factors, such as work experience and business needs. The pay range is subject to change at any time dependent on a variety of internal and external factors.

WMG is committed to inclusion and diversity in all aspects of our business. We are proud to be an equal opportunity workplace and will evaluate qualified applicants without regard to race, religious creed, color, age, sex, sexual orientation, gender, gender identity, gender expression, national origin, ancestry, marital status, medical condition as defined by state law (genetic characteristics or cancer), physical or mental disability, military service or veteran status, pregnancy, childbirth and related medical conditions, genetic information or any other characteristic protected by applicable federal, state or local law.

By Warner Music Group

With a legacy extending back over 200 years, Warner Music Group (WMG) today brings together artists, songwriters and entrepreneurs that are moving entertainment culture across the globe. Operating in more than 70 countries through a network of aff...

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CULTURE VALUES

Inclusive & Diverse

Passion for Exploration

Rise from Within

FUNDING

Public

INDUSTRY

Broadcast Media

TEAM SIZE