Job details

Executive Assistant

Overview:

Job Summary: Relieves the executive (S) of administrative type functions in order to increase the time an executive has available for executive level responsibilities. May handle a wide variety of situations and conflicts involving the clerical and administrative function of the office. Responsible for confidential and time sensitive material. Prepares routine and advanced correspondence including letters, memoranda, and reports.

Responsibilities:

Essential Functions:

Serve as a primary contact for the executives (s)
Maintains and updates calendars and coordinates scheduling and conference calls
Reviews and routes incoming mail and faxes. Prepares and processes outgoing mail, arranging for faxing, specialized mail or messenger services as required. Route phone calls and dictates messages as required
Provide high-level administrative support to the executives of varying levels, e. presentations, handle tasks of a highly confidential nature, reports, travel and lodging, itineraries, expense reports, meeting minutes, calendars
Communicating effectively, both verbally and in writing. Partner and assist the communications team when it pertains to an Executive correspondence
Assist Corporate departments with projects and meetings when requested
Maintain checks and balances for company foundation program
Order lunches for executive meetings
Maintain and order office supplies
Reserve conference rooms

Qualifications:

Minimum Education and/or Experience:

Proficiency in Microsoft Office (Outlook, Word, Excel, and PowerPoint)
Exceptional interpersonal, written, and oral communications skills
High degree of professionalism, integrity, and discretion
Ability to react with appropriate levels of urgency to situations and events that require quick response or turnaround
Strong business acumen and understanding of operational issues
Strong organizational skills and excellent attention to detail

Core Competencies:

Build relationships
Develop people
Lead change
Inspire Others
Think critically
Communicate clearly
Create accountability

By Allegis Group

At Allegis Group, we strive for excellence through serving others. Our mission is to provide organizations with the highest quality talent solutions while also creating significant opportunities for individuals to realize their professional aspira...

FUNDING

INDUSTRY

TEAM SIZE

LOCATION

Hybrid, based in Hanover, MD

DATE POSTED

July 24, 2023