Job details

Executive Assistant

The Cystic Fibrosis Foundation is a leading healthcare nonprofit organization like no other. For decades, we have been taking major steps and pioneering new ways to advance the mission to find a cure for cystic fibrosis and to provide all people with CF the opportunity to lead long, fulfilling lives by funding research and drug development, partnering with the CF community, and advancing high-quality, specialized care.

We are the global leader in the search for a cure for cystic fibrosis and nearly every CF drug and therapy available today was made possible because of CF Foundation support. We did this not only for the close to 40,000 people living in the U.S. with CF – and the estimated 105,000 people worldwide – but for the people with CF and families who have worked tirelessly to support the mission.

These achievements have required dedication and unwavering commitment from a talented team of CF Foundation employees. We promote an environment that attracts - and retains - a diverse group of talented people who are passionate about eradicating this disease . Join us and you will join an amazing team, devoted to our community, and our mission.

Position Description

The Cystic Fibrosis Foundation (CF Foundation) and its employees embrace their commitment to its core values. These core values are the pillars on which the CF Foundation stand and will continue to sustain us as we move forward.

Keep sight of what really matters: Our decisions are based on what is best for people with cystic fibrosis and their families.
Aspire for excellence in all we do: We take pride in our work. We are committed to continuous learning and improvement.
Stronger together: We collaborate and work together so that we can learn more and achieve more.
Innovate with courage: We embrace challenges. We reach beyond boundaries in pursuit of our vision.
Care about our people: We deeply care about each other and all who support our shared mission. We listen with respect. We support one another.

We are a nonprofit, donor-supported organization that has raised and invested billions of dollars to help develop cystic fibrosis therapies that have changed the lives of people with this disease. Nearly every CF medicine available today was made possible because of Foundation support.

POSITION SUMMARY:

Reporting to the Chief Communications and Marketing Officer (CCMO), this role provides executive administrative support and project support to the CCMO and the Communications and Marketing team. The Executive Assistant coordinates and facilitates daily activity so that the CCMO and the department run efficiently and smoothly. This is a hybrid role based in Bethesda, MD, and requires 2-3 days per week in the Bethesda office.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

Manages the CCMO’s calendar and daily schedule.
Schedules and supports meetings for the CCMO by sending meeting invites; developing agendas; preparing the CCMO; tracking attendance; and managing logistics (e.g., booking and setting up rooms, technology, and catering) as needed.
Drafts, edits, and/or manages key reporting documents and production of CCMO presentation materials, including PowerPoint decks.
Schedules and supports the CCMO’s travel.
Manages operations for the Communications and Marketing Department (e.g., scheduling team meetings, organizing and maintaining digital folders and files, ordering supplies, approving timesheets, submitting expense reports).
Collaborates with the team’s Business Director to complete or coordinate key tasks and supports high-priority initiatives for the department as needed.
Other duties as assigned.

KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED:

Minimum of six years of related experience along with four-year college degree preferred.
Excellent verbal and written communication skills with a keen proofreading eye. Knowledge of AP Style a plus.
Excellent organizational skills. Demonstrated ability to balance multiple tasks simultaneously and maintain strong attention to detail.
Strong knowledge across full MS Office suite (e.g., Outlook, PowerPoint, Excel, Word, Teams, OneDrive). Knowledge of Canva a plus.
Resourcefulness. Demonstrated ability to bring tasks to completion by identifying resources and procuring tools with limited instruction.
Superior interpersonal skills; able to adapt and work collaboratively with diverse stakeholders in a fast-paced setting.
Team player; positive, can-do attitude with customer service orientation.
Exercises good judgment; maintains a high-level of professionalism and discretion.

REPORTING RELATIONSHIPS:

Reports to the Chief Communications and Marketing Officer; no direct reports.

WORKING CONDITIONS:

Normal office environment with little exposure to excessive noise, dust, and temperature.
No heavy lifting required.
Minimal travel (e.g., 2x/yr.) to conferences and meetings, as necessary.

The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of essential functions, responsibilities, or requirements.

Total Rewards: The CF Foundation is committed to offering competitive compensation (base pay and incentive), benefits, and professional development opportunities that maximize our ability to recruit, retain, reward, and motivate a highly-qualified and diverse workforce. Our comprehensive benefits package includes medical, dental, and vision coverage; generous time-off and leave policies; a holistic well-being program; health savings and flexible spending accounts; employer-provided life and disability insurance; retirement savings benefits; and a variety of work-life benefits to support employees and their family members.

The CF Foundation is an equal opportunity employer that is committed to being an employer of choice, not just a good place to work, but a great and inclusive place to work. We strive to recruit and maintain a diverse workforce. Qualified applicants will receive consideration for employment without regard to race, physical or mental disability, color, religious creed, ancestry, national origin, religion, age, sex, marital status, genetic information or testing, gender identity and expression, sexual orientation or status as a Vietnam-era or special disabled veteran or any characteristic protected by law.

Reasonable Accommodations: The CF Foundation is committed to providing reasonable accommodations for qualified individuals with disabilities in our job application procedures. If you need assistance or would like to request an accommodation due to a disability, please contact us at HROps@cff.org.

Cystic Fibrosis Foundation Glassdoor Company Review

3.7

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CEO of Cystic Fibrosis Foundation

Dr. Preston Campbell

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By Cystic Fibrosis Foundation

The Cystic Fibrosis Foundation funds cystic fibrosis (CF) research and medical programs. Founded in 1955, the organization supports clinical trials and specialized health-care centers, provides grants for independent research, operates university ...

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FUNDING

Nonprofit

INDUSTRY

Grantmaking & Charitable Foundations

TEAM SIZE

501-1000

LOCATION

Hybrid, based in Bethesda, MD

DATE POSTED