Executive Assistant

Job Description:

About Us

Dow Jones is a global provider of news and business information, delivering content to consumers and organizations around the world across multiple formats, including print, digital, mobile and live events. Dow Jones has produced unrivaled quality content for more than 130 years and today has one of the world’s largest news-gathering operations globally. It is home to leading publications and products including the flagship Wall Street Journal, America’s largest newspaper by paid circulation; Barron’s, MarketWatch, Mansion Global, Financial News, Investor’s Business Daily, Factiva, Dow Jones Risk & Compliance, Dow Jones Newswires, OPIS and Chemical Market Analytics. Dow Jones is a division of News Corp (Nasdaq: NWS, NWSA; ASX: NWS, NWSLV).

About the role

Using a high degree of judgment and discretion, the Executive Assistant provides administrative support to the Dow Jones Chief People Officer and executive team members. You will determine the routing or response for phone calls and meeting requests, prepares correspondence, prioritizes projects and calendar to maximize the executive's time and productivity, organizes and maintains files, plans meetings, trips and events.

You Wil

• Maintain the calendar for the CPO, while being attentive to priorities and use of the executive's time. The calendar is managed with a two to three week view.
• Ensure that proper preparation, materials and files are available for each day's meetings and events.
• Schedule meetings at Dow Jones New York and worldwide offices, to include all off-sites that the executive attends.
• Arrange video conferences/teleconferences. When the CPO is dialing into a video conference, the EA is available in case there are technical issues that need troubleshooting or coordination with the NewsTech team.
• Coordinate catering needs.
• Prepare daily pre-reads and meeting material.
• Plan and coordinate domestic and global travel. Arrange flights, rail service, hotel, and car service reservations. Prepare a detailed travel itinerary before each trip.
• Maintain confidential files, including competitive and strategic planning information on the CPO shared-drive.
• Understand the executive's goals and objectives to anticipate deliverables and follow up.
• Review incoming correspondence and draft or send responses.
• Provide information when appropriate and ensure that inquiries are routed and responded to.
• Prepare and file travel and entertainment expenses.
• Order and maintain inventory of office supplies, subscriptions, etc.
• Track expenses and ensure departmental bills are being paid and on budget
• Bind meeting materials and copy or print documents.
• Support the CPO with the use of: iPad, iPhone or Computer issues.
• Organize team and office events.
• Maintain and keep the People Team area clean and organized.
• Support CPO on social media efforts.

You Have

• Experience using Gmail, Google Calendar, Google Sheets, Google Docs and Good Slides.
• Ability to multitask, high degree of judgment, discretion and confidentiality.
• 5+ years experience in the administrative assistant field, supporting C-suite executives, Experience in HR or Communications a plus
• Knowledgeable about company policy and procedures, department and personnel and of the information industry in general.
• Customer-focused (internal and external) - liaises with staff and clients of all levels.
• The ability to maintains professional demeanor and calm composure under deadline pressures and in sensitive or stressful situations.
• The ability to act with confidence and assertiveness.
• Experience with maintaining confidential information with superior judgment and discretion.
• Ability to manage multiple projects and people simultaneously.
• Positive, problem solving attitude.
• Team-oriented, ability to bring people together and organize/plan events.

Office Hours

• This role is required to be in the office between 8am and 6pm with hybrid flexibility for some remote days. Flexibility is also required for some early morning and/or late evening meetings. The EA is expected to be responsive to emails, texts, calls during off hours.

Travel

• Minimal travel, only on request.

Our Benefits

• Comprehensive Healthcare Plans
• Paid Time Off
• Retirement Plans
• Comprehensive Medical, Dental and Vision Insurance Plans
• Education Benefits
• Paid Maternity and Paternity Leave
• Family Care Benefits
• Commuter Transit Program
• Subscription Discounts
• Employee Referral Program

Reasonable accommodation: Dow Jones, Making Careers Newsworthy - All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, protected veteran status, or disability status. EEO/AA/M/F/Disabled/Vets. Dow Jones is committed to providing reasonable accommodation for qualified individuals with disabilities, in our job application and/or interview process. If you need assistance or accommodation in completing your application, due to a disability, email us at talentresourceteam@dowjones.com. Please put "Reasonable Accommodation" in the subject line and provide a brief description of the type of assistance you need. This inbox will not be monitored for application status updates.

Business Area: PEOPLE

Job Category: Administration, Facilities & Secretarial

Union Status:

Non-Union role

Pay Range: $50,000 - $180,000

We recognize that attracting the best talent is key to our strategy and success as a company. As a result, we aim for flexibility in structuring competitive compensation offers to ensure we are able to attract the best candidates. The quoted salary range represents our good faith estimate as to what our ideal candidates are likely to expect, and we tailor our offers within the range based on the selected candidate's experience, industry knowledge, location, technical and communication skills, and other factors that may prove relevant during the interview process.

Pay-for-performance is a key element in our strategy to attract, engage, and motivate talented people to do their best work. Similarly to salary, for bonus eligible roles, targets are set based on a variety of factors including competitive market practice.

For benefits eligible roles, in addition to cash compensation, the company provides a comprehensive and highly competitive benefits package, with a variety of physical health, retirement and savings, caregiving, emotional wellbeing, transportation, and other benefits, including "elective" benefits employees may select to best fit the needs and personal situations of our diverse workforce..

Since 1882, Dow Jones has been finding new ways to bring information to the world’s top business entities. Beginning as a niche news agency in an obscure Wall Street basement, Dow Jones has grown to be a worldwide news and information powerhouse, with prestigious brands including The Wall Street Journal, Dow Jones Newswires, Factiva, Barron’s, MarketWatch and Financial News.

This longevity and success is due to a relentless pursuit of accuracy, depth and innovation, enhanced by the wisdom of past experience and a solid grasp on the future ahead. More than its individual brands, Dow Jones is a modern gateway to intelligence, with innovative technology, advanced data feeds, integrated solutions, expert research, award-winning journalism and customizable apps and delivery systems to bring the information that matters most to customers, when and where they need it, every day.

If you are a current employee at Dow Jones, do not apply here. Please go to the Career section on your Workday homepage and view "Find Jobs - Dow Jones." Thank you.

Req ID: 37507