Executive Assistant - Frostbite

You will report to the VP/GM of Frostbite, and will support additional members within the leadership team. As a successful candidate, you will bring a collaborative mindset and act as the glue for the Frostbite leadership team.

Responsibilities:

• You will assume ownership of complex executive schedules ensuring your executives are well prepared for each meeting; set up zoom meeting invites or appropriate meeting rooms, confirm agendas, and attendees

• You will ensure the Leadership team is aligned and informed of upcoming important l meetings, events, and travel

• You go beyond the established framework; look for new ideas and creative solutions to overcome challenges

• You will work with the designated company travel agent to arrange all executive travel

• You will process travel expense reports for your executives and reconcile monthly your purchasing expenses

• You will organize leadership offsite events; arrange meeting space, order catering, compile meeting agendas and act as the contact person.

• You will track purchases of equipment or services for your executives and leadership team

• You will working with internal partner teams to build contracts and work orders through the Salesforce management tool

Requirements:

• You bring 3-5+ years administration experience supporting senior level executives

• You communicate and work well with diverse groups of people both within and outside of your team

• You are proficient in MS Office (Word, Excel, Outlook), Google Drive, Google Docs, and Zoom

• You are comfortable supporting ongoing team projects

• You have experience prioritizing workflow and balancing changing priorities

The opportunity ahead:

• You will build relationships and have exposure to numerous teams across the company

• You will join a supportive administration team that encourages knowledge sharing and growth