Executive Assistant - job 1 of 2

Aptiv is an advanced technology company with a proven history of enabling mobility. We’re dedicated to bringing the next generation of autonomous vehicles, smart cities and connectivity to life.

Job Summary:

The Executive Assistant will operate in a dynamic, rapidly changing environment which requires flexibility, adaptability and initiative, as well as excellent organizational and problem-solving skills. This role acts as a partner to the Total Rewards leadership team, managing calendars, keeping them prepared, advising of outstanding issues and proactively following up.

The ideal candidate will be experienced in handling a wide range of executive support tasks and enjoy the challenge of supporting a members of the Total Rewards leadership team. The role requires interacting with staff at all levels, sometimes under pressure, while maintaining a high level of professionalism. Other necessary skills include attention to detail, strong written and verbal communication skills, and strong decision-making ability.

Your Role:

• Responsible for managing a heavy and complex calendar to ensure effective and proactive time management; interact with both internal and external stakeholders to anticipate scheduling conflicts and use diplomacy to resolve and prioritize issues

• Proactively identify scheduling conflicts and other issues; thoughtfully assess whether manage scheduling and other tasks independently, triage to the team, or escalate

• Manage all meeting logistics, e.g., conference room reservations, AV/IT arrangements, catering, greeting guests, etc.; work with meeting participants to ensure that materials are provided in advance and print if needed

• Manage logistics for team meetings, workshops, town halls, events and functions

• Professionally, responsively and judiciously interact with all levels of the organization, including officers and board members, as well as external investors and stakeholders

• Facilitate incoming and outgoing communication ensuring it is responsive, welcoming and effective (telephone, electronic, hard copy and in-person)

• Develop working relationships with other assistants to facilitate information flow and scheduling process

• Prepare correspondence including drafting and editing employee communications, speaking points, and emails

• Prepare and edit reports and presentations using Microsoft PowerPoint and Excel

• Manage Outlook Inbox, flagging items for follow-up, responding to emails as appropriate, and saving priority files to shared folders

• Prioritize and follow up on incoming issues and concerns

• Assist in onboarding of new executives

• Assist with project work, based on interest and ability

• Organize all domestic and international travel arrangements including complex air travel, ground transportation and hotel reservations; ensure passport and visa requirements are met

• Prepare expense reports and track reimbursements through Concur system

• Proactively collaborate with supply chain and finance teams to expedite purchase order workflows and initiate follow up when necessary to ensure deadlines are met.

Your Background:

• Bachelor’s degree

• Minimum of five years’ experience working as an Executive Assistant

• Advanced knowledge of Microsoft Office (Outlook, Word, PowerPoint, Excel and Teams)

• Excellent interpersonal and communication skills

• Self-starter; demonstrates resourcefulness with proven ability to anticipate needs and manage multiple tasks

• Critical thinker; demonstrates outstanding judgment and problem-solving capabilities

• Flexible “can do” attitude; able to adapt and reprioritize to shifting or competing priorities

• High level of judgment and discretion related to sensitive and confidential information

• Strong organizational skills and attention to detail

• Expert-level written and verbal communication skills

• Strong interpersonal skills; “ambassador” to both internal and external stakeholders

• Ability to work independently and as part of a dispersed team

• Motivated by working in a fast-paced, dynamic environment

• Stays current on and easily adopts new technology

• Willing to work outside of normal business hours when necessary

Preferred Qualifications:

• Proficiency in Adobe Acrobat, WebEx, Zoom, Workday, Concur and Diligent

• Previous experience at a global organization, working with a dispersed team

• Project management or event planning experience

• Customer-service mindset

• Good understanding of corporate governance and related policies and procedures

Aptiv Rewards & Advantages

• Competitive compensation package including; Bonus Potential, Healthcare, Pension & TaxSaver schemes.

• Learning, professional growth and development in a world recognized international environment.

• Access to internal & external training, coaching & certifications.

• Recognition for innovation and excellence.

• Opportunities to give back to the community.

• Meaningful work that makes a difference in the world.

Some see differences. We see perspectives that make us stronger.

Diversity and Inclusion are sources of innovation and creativity, both of which are essential to Aptiv’s success. Everyday our diverse team comes together, drives innovation, pursues solutions, and meets challenges using their unique abilities, perspectives and talents, changing what tomorrow brings. When you join our team, you’ll get encouraged to think boldly, express your viewpoint and innovate as a matter of habit.

Some See Technology. We See a Way to Make Connections.

At Aptiv, we don’t just see the world differently; we work to change reality. That means developing technology that rewrites the rules of what’s possible in the pursuit of making transportation safer, greener and more connected. Today there are more than 190,000 of us globally, located in 46 countries, and united by one mission. Join the movement and together, let’s change tomorrow.

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Aptiv is an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, sex, gender identity, sexual orientation, disability status, protected veteran status or any other characteristic protected by law.