Executive Assistant, Global

Global Consumer Beauty Divisional Executive Assistant

Duties : Act as Chief of Staff of the Global Consumer Beauty (CB) division and coordinate the division entirely, including global functions (e.g. brands) and local commercial deployment (e.g. the countries). Closely partner with the Chief Brands Officer, Chief Commercial Officer and stakeholders internally and externally to Coty. Project management: Tracking high priority initiatives for the executives and identifying any obstacles, communicating initiative status to the executives, pulling in other executives or team members as necessary, connecting teams that are working on similar initiatives. Gatekeeping: Assessing all inquiries directed to the executives and determining the proper course of action, determining which meetings take priority. Advisory: Serving as a trusted advisor and confidant to the executives. Financial: Running and monitoring the annual budget cycle, creating and updating monthly dashboards to track changes. Maintain accurate confidential files and data records - Handle highly sensitive information and confidential documentation with tact and discretion. Coordinate communication among internal departments; handle updates across departments and Regions (Americas, Europe, Middle East, Africa and Asia). Act as the liaison between the CEO and the executives, other corporate divisions and other stakeholders. Organization and coordination of Global Brands Review and Global Deployment Meeting. Relationship management: managing critical relationships on behalf of the executive. Prepare and compile meeting materials including agendas, presentations, and reports; record and distribute minutes. Support to the Chief Brands Officer, Chief Commercial officer, CEO and other Executives during business trips. Draft letters, emails, reports, and other correspondence on behalf of the Executives. Scheduling high priority meetings, coordinating executive calendars, planning and executing senior management retreats, all hands meetings and company offsites, VIP Client meetings. Manage expense reports and follow up with accounting. Create, manage and monitor Onboarding Plans of Executives and Leaders (CEO, Chief Commercial Officer, Chief Digital Officer, Chief Digital Officer, Chief Brands Officer, etc.) Primary coordinator with the Headquarters in Amsterdam and Paris. Member of the Culture Committee. Support for the activity of communication on social networks for the Chief Brands Officer. Communicate and maintain strong relationship with Middle East (Coty team based and important client/relationship – Group Chalhoub).

Requirements : Requires 5 years of experience working with a multination corporation as Senior Executive Assistant or Chief of Staff. Experience specified must include 5 years of experience with each of the following: supporting C-suite; project management; Microsoft Office, Adobe, Photoshop, Concur, SAP and presentations; and working transversally with key functions (e.g. finance, HR, supply chain, commercial, legal or R&D) in a market/HQ. Requires 5 years of experience working in the beauty industry, including luxury and mass channels. Requires French fluency (oral and written). Requires up to 20% domestic/international travel. Telecommuting permitted up to 3 day per week. Requires flexibility to work on emergencies 24/7 and across multiple time zones.

Work Location: 350 5th Avenue, New York, NY 10118
Salary: Hours: $92,000 to $122,590/year