Executive Assistant II

Department: 3670001300 SVP Exec Affair, Engmt & Pship
Job no: 515432
Employment type: Staff Full Time (Unclassified - Regular)
Location: Manhattan, Kansas
Worksite: On-site requirement
Categories: Administrative / Professional, Office / Clerical
Pay Grade: 12A

About This Role:
The Executive Assistant reports directly to the Senior Vice President/Chief of Staff (SVP/COS) and provides administrative support the SVP office. Duties include calendar management, scheduling meetings, arranging travel, coordinating events, and performing general office duties. The incumbent provides a high degree of professionalism, discretion, and confidentiality, represents the office in a courteous, positive manner, exercises independent judgement and works proactively and collaboratively while handling a broad range of activities. This position will be expected to possess a thorough knowledge of university policies, procedures, and operations and to be able to operate independently to achieve objectives. The incumbent exercises initiative and independent judgment in managing assigned schedules, activities, events, budgets, and projects.

Why Join Us:
Kansas State University offers a comprehensive benefits package that includes health insurance, life insurance, retirement plans, paid time off - vacation, sick, and holidays. To see what benefits are available, please visit: https://www.k-state.edu/hcs/benefits

We Support Diversity and Inclusion:
Kansas State University embraces diversity and inclusion. The university actively seeks individuals who foster a collegial environment and cooperative interactions with coworkers, students, and others. The University is dedicated to promoting the Principles of Community .

Worksite Options:
This position is required to be performed on-site . Work is performed on employer premises or designated assignment location.

What You'll Need to Succeed:Minimum Qualifications:
Requires a bachelor's degree and six years of relevant experience. This position may use an educational equivalency as determined relevant by a hiring manager.

Preferred Qualifications:
Demonstrated success providing administrative support and coordination for an administrator at the director level or above. This includes scheduling/calendar management, support for meetings, events, activities, special projects and managing office communications.
Exceptional interpersonal skills with the ability to deal effectively with all levels of the University - internally and externally. Strong customer service orientation and commitment to the University's inclusive mission, with a proven ability to work independently and as part of a team.
Must be able to work in a fast-paced environment with demonstrated ability to handle multiple tasks, with a proven ability to work effectively and collegially under pressure.
Must have proven ability to exercise considerable tact, judgment and diplomacy while always maintaining poise and a professional image.
Excellent attention to detail and follow-through with the ability to plan, organize and control large and small projects through to completion.
Demonstrated problem-solving, critical thinking, and analytical skills including the ability to analyze administrative problems, make recommendations for improvement and take appropriate courses of action.
Excellent verbal and written communication skills to include the ability to compose detailed, clear correspondence from basic information.
Proven proficiency with technology, including skills in Microsoft Office, on-line calendaring, scheduling, email and internet research.
Maintain the utmost discretion and integrity, especially pertaining to confidential matters.
Ability to work independently or as a member of a team, with accountability for results.
Ability to interact effectively in a diverse, multi-cultural environment, and with a wide variety of internal and external stakeholders.
Working knowledge of or ability to quickly learn University infrastructure, policies and procedures.
Understanding of and commitment to the KSU Principles of Community.

Other Requirements:
Applicants must be currently authorized to work in the United States at the time of employment.

How to Apply:Please submit the following documents:
Cover Letter
Resume
Three professional References

Screening of Applications Begins:
Immediately and continues until position is filled.

Anticipated Hiring Pay Range:
$70,000-95,000

Equal Employment Opportunity:
Kansas State University is an Equal Opportunity Employer. All applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender, gender identity, age, national origin, disability or status as a protected veteran.

Background Screening Statement:
In connection with your application for employment, Kansas State University will procure a Background Screen on you as part of the process of considering your candidacy as an employee.

Advertised: Jun 16, 2023
Application Closes: Open until filled