Executive Assistant

About HqO

As the leader in workplace experience technology, HqO is transforming how people connect with each other and the places they work. The HqO Workplace Experience Platform makes it easy for companies and commercial property teams to create modern workplaces through world-class amenities and services that allow people to thrive and produce the best results. Active in over 200 million square feet in 25 countries, 57% of the Fortune 100 rely on HqO to enhance their workplace experiences, improve employee satisfaction, and drive operational excellence.

We are backed by some of the world’s most prominent venture capitalists and real estate companies across the globe. Driven by our company Let’s Go values — Learning, Excellence, Truth, Speed, Goodness, Ownership — we strive to do our best work every single day. If you want to join a stable, fast-growing, highly collaborative, and supportive team that is at the forefront of workplace transformation, we’re the company for you.

Attract, retain, and create a best in class employee experience

The Executive Assistant is responsible for providing direct support to the CEO and executive level leadership and managing a dynamic office environment. As a leader in the commercial real estate technology space we aspire to provide an office and employee experience that is inline with our high standards. Thus, we are looking for a creative self-starter with exceptional organizational skills, who will carry out essential office functions in a growing, dynamic start-up environment. And to provide recommendations on improvement opportunities.

Responsibilities:

• Manage the executive’s day to day calendar with internal and external coordination stakeholders - including travel and special projects as needed

• Participate in the creation of and upkeep of key and confidential company presentation and documents, including but not limited to Board of Director and/or investor material

• Manage the budget for day-to-day office expenses and special events, as well as managing inventory for office supplies and materials

• Ensure a smoothly run and well-fed office, which includes lunch & snack ordering, greeting guests, and maintaining a welcoming office and kitchen environment

• Assist in the preparation of presentation materials as needed

Qualifications:

• The ideal candidate will possess a minimum of 5 years previous experience executive support or administrative and management within a high growth technology or financial industry

• Bachelor’s degree or equivalent preferred

• Exceptional organizational skills. Able to prioritize the critical few from the trivial many

• Ability to work with and maintain confidentiality of sensitive information

• Quickly gains trust and demonstrates a professional maturity level

• A self-starter who can take a project or task and see it through to a successful completion with minimal supervision

• Excellent written and verbal communication skills

• Previous experience planning and executing company meetings and presentations required

• Able to balance speed and excellence. Does not sacrifice quality for speed, yet does not let perfection get in the way of speed

• A self-described “people person” who finds joy in building a people-first culture

• Energetic and excited to take on new tasks and projects

• Ability to work under deadlines and to accommodate last-minute changes

• Advanced proficiency in Google Suite - Google Docs, Sheets, presentations, Gmail etc

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