Executive Assistant

EXECUTIVE ASSISTANT Job description

The Executive Assistant's responsibilities are primarily Assisting the CEO in daily tasks, schedules, and communications. Also, managing all in-office bookkeeping for our principle business and a few smaller holding companies. Further, this role includes other office coordination and administrative duties.

You would be an ideal fit if you are a self-managed individual who is highly detailed and a problem solver.

Some Bookkeeping experience is required.

This is a permanent position. This position is all in-office. Hours are 8:30am -5:30PM Monday – Friday.

WHO IS AMERICAN HOME BUYER?

We GLORIFY GOD by being Houston’s most trusted home buying firm.

We are a company that loves what we do and finds pleasure in honoring God in our work. Since 1998, we have been helping distressed homeowners find relief by buying their house quickly, easily and at a fair price. As an established real estate investment firm, we have a successful track record of buying hundreds of residential properties in Houston and surrounding areas. We have a stellar reputation with the Better Business Bureau, Google, and among our clients and peers. We are passionate about what we do and find value in helping people. As a growing company, the work we do requires focused, determined people who embrace work as a gift from above.

We are Driven by the Core Values of:

INTEGRITY The Bible is our “standard” to conduct day to day activities.

POSITIVE ATTITUDE Attitude is a reflection of our heart.

COMMUNICATION We “over communicate” clearly and effectively.

GRATITUDE All we have and all we do are gifts from God.

EXCELLENCE How we do our work is our gift back to God.

RESPECT We are all created in God’s image and we treat everyone as we would like to be treated.

Your Responsibilities

EXECUTIVE ASSISTANT (approx. 20 hours per week):

• Handling all communications for CEO
• Managing CEO’s email inbox
• Managing CEO’s calendar
• Conducting research and providing thoughtful solutions
• Tracking tasks, prompting CEO action, and tracking follow-up on delegated items
• Coordinating CEO’s participation in events and travel itineraries

BOOKKEEPING (approx. 20 hours per week):

• Manage all Accounts Payable & Receivable, Journal Entries, Chart of Accounts and Payroll
• Reconcile & monitor Bank & Credit Card Statements
• Manage Bank deposits, check writing, and cash flow
• Coordinate and monitor funding for all property transactions
• Prepare financial reports as needed for management
• Maintain collection and tracking of Promissory Notes and Loans
• Maintain and control all Property Insurance, Utility connects & disconnects
• Manage rent collections, late fees, security deposits
• Manage HOA contacts, payments, and compliance
• Define, audit and maintain Bookkeeping procedures and controls.

ADMINISTRATIVE DUTIES (as needed):

• Assist with answering office admin calls
• Entering closing and loan documents
• Assist with other general admin duties

Qualifications/Requirements

• Excellent written and oral communication skills, in person and on the telephone
• Highly Detailed; Strong organizational skills; Time-management and problem-solving skills
• Confident, Dependable, and able to work steady with minimal supervision
• Positive and approachable with a "Can-Do" attitude
• Above average Technology proficiency
• Proficient in, Microsoft Excel, Word, and Outlook (or equivalent)
• 1 year Bookkeeping or Accounting (Quickbooks experience preferred)
• Driven to follow and improve standards, audits and procedures
• English fluency

What We Provide

• Opportunity to grow with a fast growing company
• 401k with matching
• Membership to health cost-sharing program
• Contribution to our community through the service we provide and charity events
• Support from CEO, COO, CFO and CPA
• Great culture: Family oriented, fun and God honoring!

Summary: You are an ideal candidate for this position, if you are an excellent communicator, highly detailed and can perform most duties without supervision. You thrive on controlling and auditing systems for your work that ensure HIGH ACCURACY. You are self-motivated, enjoy working alone, but also like working with a team and appreciate a professional but fun team culture. You are not just looking for J.O.B., but a family-company atmosphere. You are the kind of person that we like to reward because you work hard and have an attitude of “ownership” for your role in the company.

If you have being saying Yes, Yes, Yes as you read this, then we would like to talk to you!

Job Type: Full-time

Pay: $50,000.00 - $60,000.00 per year

Benefits:

• 401(k) matching
• Paid time off

Schedule:

• Monday to Friday

Experience:

• Bookkeeping: 1 year (Required)
• Executive Assistant: 1 year (Preferred)

Work Location: In person