Executive Assistant

Gettysburg College, in historic Gettysburg, Pennsylvania, is seeking a dynamic and innovative individual who has a strong administrative and collaborative background to serve in this temporary, full-time position as the Executive Assistant for the offices of Enrollment & Educational Services and Diversity & Inclusion. This position is scheduled to continue through May 2024.

The Executive Assistant provides administrative, programmatic, and clerical support to the Office of Enrollment & Educational Services and the Office of Diversity and Inclusion. Reporting to both the Vice President for Enrollment & Educational Services and the Chief Diversity Officer, this is a shared position with dual reporting that contributes to the overall effectiveness and efficiency of both offices. Responsibilities of this position include, but are not limited to: performs general receptionist duties for both offices; maintains daily appointment schedules and provides administrative support to the VP of Enrollment & Educational Services and the Chief Diversity Officer; prepares, drafts, and edits various documents for the VP and the Chief Diversity Officer, including correspondence, reports, spreadsheets and PowerPoint presentations; provides clerical support for various meetings on behalf of both offices by scheduling meeting space, organizing technology, preparing agendas and writing minutes; manages various office budgets; makes travel arrangements; and oversees the Tuition Exchange Program.

The Executive Assistant is a full-time, temporary support staff position. This position is scheduled to continue through May 2024. The rate of pay is $20.00 per hour and benefits are available for this position in keeping with plan waiting periods. Please see the College’s Human Resources Benefits page for details and any applicable eligibility requirements.

A high school diploma or equivalency is required, with additional formal education and on-the-job training desired. A minimum of three to five years of experience in a senior administrative services position and/or senior office management experience is highly preferred. Must have knowledge of general office practices and procedures, telephone etiquette, word processing, spreadsheet/web applications, and other computer applications. The successful candidate will possess the following abilities: communicate effectively verbally and in writing; work independently; prioritize and organize daily responsibilities and long-term projects; maintain confidentiality; learn new software applications; pay attention to detail and maintain accuracy; handle multiple tasks; and ability to work in fast-paced environment.

In keeping with its strategic focus, Gettysburg College seeks candidates who have the communication skills and cross-cultural abilities to maximize their effectiveness with diverse groups of students, colleagues, and community members. Information about the College’s commitment to diversity, equity, and inclusion is available from the Office of Inclusion and Diversity.