Job details

Executive Assistant

Position Overview:

Navistar has a great opportunity for an Executive Assistant to support the Vice President of Procurement.

The individual will be responsible for performing a wide array of administrative functions requiring confidentiality, initiative and sound decision making along with a high level of professionalism.

The successful candidate is someone who can address problems independently and apply both strategic and execution-oriented thinking while anticipating executive needs in a fast-paced environment, sometimes under pressure, while remaining flexible, proactive, resourceful, and efficient.

This position will be based at our corporate headquarters in Lisle, Illinois.

Responsibilities:

Structures, organizes, and expedites the activities and workflow of the executive’s office.
Prioritize schedules, develops, and initiates a system of follow-up for projects, meetings, and issues to assure the efficient and effective management of the executive’s office.
Maintain and manage executive calendar as well as inbox
Schedule meetings and resolve conflicts
Manage executive phone calls
Coordinate travel arrangements
Organize and attend executive staff meetings, take meeting minutes, and distribute action items to attendees
Plan and support organizational events and logistics
Assist with arrangements for visitors to our Lisle headquarters, including Company executives from overseas
Coordinate IT issue resolution
Complete and manage expense reports and submit them in a timely manner with complete accuracy
Quickly identify critical issues and navigate priorities based on last minute changes
Assist and coordinate special projects
Maintains itinerary on a daily, weekly, and monthly basis
Manage multiple priorities simultaneously with attention to detail and accuracy, and reprioritize as needed
Manage third party requisitions
Works with the VP’s direct reports to gather any information needed by the executive and compiles information for review
Manage and coordinate special forums (Sourcing Table and Truck Sourcing Committee)
Support the direct reports to VP as needed

Minimum Requirements:

Associate’s degree and at least 3 years of executive administrative experience

At least 5 years of executive administrative experience

Additional Requirements:

Qualified candidates, excluding current Navistar employees, must be legally authorized on an unrestricted basis (US Citizen, Legal Permanent Resident, Refugee or Asylee) to be employed in the United States. Navistar does not anticipate providing employment related work sponsorship for this position (e.g., H-1B status)

Desired Skills:

Excellent communication, interpersonal and presentation skills
Commitment to excellence and quality
Experience working with senior executives is required
Ability to communicate and coordinate across multiple levels of the organization
Experience working for a global organization
Proven ability in handling multiple deliverables
Structured approach to problem solving
Excellent analytical skills and a high degree of business acumen
Works well under pressure in a fast-paced environment
Ability to exercise good judgment
Ability to maintain a high level of confidentiality and discretion
Advanced skills in Microsoft Office – Outlook, Word, PowerPoint, Excel, SharePoint

Company Overview:

Navistar, Inc. (“Navistar”) is a purpose-driven company, reimagining how to deliver what matters to create more cohesive relationships, build higher-performing teams and find solutions where others don’t.

Based in Lisle, Illinois, Navistar or its subsidiaries and affiliates produce International® brand commercial trucks and engines, IC Bus® brand school and commercial buses, all-makes OnCommand® Connection advanced connectivity services, and Fleetrite®, ReNEWeD® and Diamond Advantage® brand aftermarket parts.

With a history of innovation dating back to 1831, Navistar has more than 14,500 employees worldwide and is part of TRATON SE, a global champion of the truck and transport services industry. Additional information is available at www.Navistar.com.

Accelerating the Impact of Sustainable Mobility:

Visit us at www.Navistar.com to discover more about our organization

Navistar is an Equal Opportunity Employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics.

#ridewithnavistar

Job Posting: #LI-POST

By Navistar

It’s a great time for Navistar. We are aligning everyone – within our company and across the Navistar ecosystem – alongside a purpose that’s greater than ourselves, or the products we create. Learn how reimagining how to deliver what matters drive...

20 jobs

FUNDING

Public

INDUSTRY

Transportation Equipment Manufacturing

TEAM SIZE

10000+

LOCATION

Hybrid, based in Lisle, IL

DATE POSTED

June 9, 2023