Job details

Executive Assistant - Office Manager

Looking for an opportunity with a dynamic, fun, and goal-oriented company? We’re growing quickly and we’re looking for some not-so-typical talent to join our team.

Progress Residential® is the largest providers of high-quality, single-family rental homes in the United States. With more than 90,000 homes across some of the fastest-growing markets, our residents appreciate the flexibility, freedom, and convenience of living in a single-family home without the obligations of home ownership.

Progress is committed to making the home rental process easy and enjoyable for the residents we serve by empowering our team members and investing in innovative systems and technology. Our portfolio has continued to grow substantially the past few years and we see increasing demand for professionally managed single-family rental homes and anticipate continued growth.

Employment with Progress Residential is conditional on a satisfactory background and drug screen.

Text ProgressJobs to 25000 and you can chat with our Recruiting Assistant Kate who can help you find jobs, apply for jobs and answer your questions.

Position Summary:

The Executive Assistant/Office Manager supports and is responsible for assisting on a diverse set of matters and projects. This is a fast-paced role with a variety of tasks associated that necessitates someone with high agility, professionalism and being comfortable in a rapidly changing environment. The EA is deeply relationship-oriented and understands the value in building relationships that allow anticipation of executive needs, understanding team dynamics and seamlessly stepping into and out of workflows across the company. Support may include such tasks as conducting research, preparing reports, presentations, handling information requests and performing clerical functions such as preparing correspondence, receiving visitors, setting up conference calls, arranging travel plans and scheduling meetings for the Executives. The Executive Assistant/Office Manager will also support all employees and contractors with their day to day business needs while performing tasks necessary to maintain an efficient and professional office environment.

Essential Functions:

Provide professional administrative support for the assigned executives while ensuring organized, efficient operations that conserve time
Manage and maintain busy calendars and respond to copious meeting requests that require frequent re-prioritization
Anticipate potential schedule conflicts and proactively deal with them before they become issues
Arrange internal and external meetings, including lodging and meeting accommodations for groups large and small
Manage sensitive business and confidential information with discretion, tact, and diplomacy
Support the Executives and the organization in whatever capacity needed; embracing unexpected duties and projects as they arise
Provide general project management assistance, including maintaining and updating action plans and timelines, scheduling meetings and interfacing with project groups as appropriate
Produce PowerPoint presentations, organizational charts, Word documents and Excel spreadsheets with ease
Monitor and manage correspondence from management, employees, clients, vendors and potential investors
Coordinate travel arrangements and maintain expense reports
Perform other general administrative functions as required to ensure an efficient office environment
Assist with planning and coordinating facility and/or employee celebrations and events.
Acts as primary point of contact for office support vendors and updates and maintains vendor list.
Maintains office supplies and other consumable office products.
Maintains break room, lobby and conference rooms keeping them stocked and presentable.
Assumes reception responsibilities as required.
From time to time may be asked to assist with visiting executives and their daily needs, set up and tear down of meetings in conference rooms and assist with IT questions, caterings, supply orders and travel as needed.
Support the organization in whatever capacity needed; embracing unexpected duties and projects as they arise.

Qualifications:

Bachelor’s degree and 5 years as an Executive Assistant or 7+ years of Executive Assistant experience required supporting executives at the C-Suite level in lieu of degree.
Polished and professional demeanor and communication style, both oral and written
Highly proficient in Microsoft Office and other technology systems (iPad, iPhone, etc.); Concur experience helpful
Strong organizational skills that reflect the ability to prioritize, plan and perform multiple urgent tasks seamlessly
Strong critical thinking skills and reasoning to quickly follow-up and solve administrative issues
Self-directed and able to determine priorities, meet deadlines, make decisions and manage time well
Outstanding people skills, good listener and always open and receptive to constructive feedback
Experience managing multiple locations
Flexibility with schedule and ability to work odd/off hours as necessary
Ability to manage confidential information with discretion and unquestionable integrity
Enthusiasm for challenges, comfortable with change and always ready to learn
Works well under pressure, meets deadlines and sees projects through to completion
Punctual, courteous, professional, dependable and always uses good judgment
Working knowledge of office equipment. (e.g., printers, scanners, inserters and postage meters)
Commitment to excellent customer service to both internal and external customers
Ability to lift up to fifty pounds.
Must be able to stand for extended periods of time

What you can expect from us:

Progress Residential® offers all the financial and non-financial incentives you would expect from an innovative real estate investment and management firm:

In addition to outstanding training, we host quarterly summits and town hall meetings to encourage growth, knowledge sharing and a good time. After all, it’s about progress, not perfection.
We offer competitive compensation, including a performance-based bonus.
Our generous benefits package includes comprehensive healthcare coverage for you and your family, parental leave, paid time off, 401k match, 10 paid holidays and much more.

Closing Statement:
This summary is not an all-inclusive description of job duties. Other job duties and responsibilities may also be assigned by the incumbent’s supervisor at any time based upon Company need.

Progress Residential® is a proud Equal Opportunity employer, m/f/d/v.

Progress Residential Glassdoor Company Review

3.5

Progress Residential DE&I Review

No rating

CEO of Progress Residential

Adolfo Villagomez

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By Progress Residential

At Progress Residential®, we know that opportunity isn’t just about being in the right place at the right time. It’s about seeing things differently. We’re one of the nation’s largest providers of single-family rental homes in the country, with m...

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INDUSTRY

Real Estate

TEAM SIZE

1001-5000

LOCATION

Hybrid, based in Scottsdale, AZ

DATE POSTED

August 4, 2023