Job details

Executive Assistant

nCino offers exciting career opportunities for individuals who want to join the worldwide leader in cloud banking.

As an Executive Assistant, you will provide high-level administrative support to senior level executives and C-Suite leaders within the organization. You will play a crucial role in managing schedules, coordinating meetings, handling confidential information, and facilitating effective communication. Your professionalism, discretion, and ability to anticipate needs and prioritize tasks will contribute to the smooth functioning of the executive's office.

Responsibilities

Calendar Management: Coordinate and manage complex calendars, including scheduling and organizing appointments, meetings, and travel arrangements. Proactively anticipate schedule conflicts and resolve them efficiently. Prioritize and allocate time effectively based on the executive's preferences and priorities.
Meeting Coordination: Schedule, prepare for, and coordinate meetings, conferences, and teleconferences. Prepare meeting agendas, documents, and presentations. Attend meetings, take accurate minutes, and distribute them to relevant participants. Follow up on action items and ensure timely completion. Partners with Marketing global events team to coordinate executive participation in key customer/partner events
Provide preparation support to executive meetings. Arrange and handle logistics for key customer meetings, company leadership meetings, and events; schedule meetings, ensure agendas are prepared; assist in developing and distributing presentation materials.
Communication Management: Serve as the primary point of contact for internal and external stakeholders. Screen and prioritize incoming calls, emails, and correspondence. Draft and edit communications, including emails, memos, and reports, on behalf of the executive. Maintain professionalism and discretion in all communications.
Travel Arrangements: Arrange domestic and international travel logistics, including flights, accommodations, transportation, and visa requirements. Prepare detailed itineraries and travel documents. Monitor travel changes and proactively address any issues that may arise.
Document Management: Create, edit, and proofread various documents, presentations, and reports. Handle sensitive information with discretion.
Relationship Management: Build and maintain effective working relationships with key stakeholders, both internal and external. Liaise with colleagues, clients, partners, and vendors on behalf of the executive. Represent the executive's office professionally and diplomatically.
Project Support: Assist with special projects and initiatives as assigned by the executive. Conduct research, gather data, and prepare reports or presentations. Coordinate cross-functional teams and ensure timely progress and completion of projects.
Confidentiality and Discretion: Handle confidential and sensitive information with the utmost discretion and professionalism. Maintain confidentiality in all matters related to the executive's office, including personnel matters, financial information, and business strategies.
Proactively provide backup support to the other members of the administrative team as necessary.

Qualifications

Required:

Associate degree or equivalent prior experience in business administration or related field
4+ years in a progressively responsible administrative support role with at least 2 years supporting senior level executive role(s)
Excellent organizational and time management skills, with the ability to prioritize tasks and meet deadlines; must be flexible and adaptable to changing priorities and deadlines
Strong attention to detail and exceptional written and verbal communication skills
Exhibit sound judgment and decisiveness while anticipating problems and taking initiative
Ability to maintain confidentiality and exercise sound judgment in handling sensitive information
Excellent interpersonal skills and the ability to build relationships with diverse stakeholders
Excellent problem-solving and decision-making abilities
Professionalism, poise, and the ability to represent the executive's office effectively
Desired:
Certification or training in administration
Prior banking and/or financial institution knowledge and/or experience

If you thrive in a high-energy, entrepreneurial environment, we invite you to share your passion, ideas and excitement at nCino.

nCino provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran status, disability, genetics or other protected groups. In addition to federal law requirements, nCino complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

nCino is committed to the full inclusion of all qualified individuals. As part of this commitment, nCino will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact us at

recruiting@ncino.com

Our commitment to inclusion and equality includes a strong belief that the diversity of our team is instrumental to our success. We strive to create workplaces where employees are empowered to bring their authentic selves to work.

By nCino

nCino's mission is to transform the financial services industry through innovation, reputation and speed. That means creating the right culture, hiring the best people and making sure everyone has the resources to do and be their best. To achieve...

6 jobs

FUNDING

Series B

INDUSTRY

Enterprise Software & Network Solutions

TEAM SIZE

1001-5000

LOCATION

Hybrid, based in Wilmington, NC

DATE POSTED

July 24, 2023