Executive Assistant

The Team You’ll Work With

We are looking for an Executive Assistant (‘EA’) to join our EA team and support an executive and their organization. This person will report to an EA Manager and work closely with our EA team, as well as the Executive Team and the broader leadership team at Carta.

Carta’s EA team is small and wears many hats. We work both autonomously for our Executives - calendaring, meeting and agenda prep, expenses and projects - but also collaborate as a team on broader projects such as events and offsites, hiring, and best practices. We sit in offices across New York, Salt Lake City and San Francisco.

The Problems You’ll Solve

• Build trusted business partnerships with your Executive, the EA team and other key Cartans across the business
• Understand how Carta operates and its core products and offerings. Know who is responsible for what, which teams are in which office and who our executives and senior leaders are
• Proactively and accurately manage heavy calendars (which includes internal and external meetings)
• Triage and reply to emails, Lattice tasks/Google comments and Slack channels as needed
• Plan and execute team meetings, events and offsites; including the coordination of agendas and materials, budgets, logistics, hospitality and more
• Book travel and process expenses accurately
• Approve expenses, travel and time off requests for your Executive’s direct reports
• Maintain a pulse on the sentiment of the organization serving as a liaison between your Executive and their team

About You

You are a roll-up-your-sleeves, “get in the weeds,” individual that has experience supporting multiple senior leaders in a fast paced startup environment. You are incredibly detail oriented, thoughtful and proactive. You can block and tackle for your Executive and navigate ambiguity. You know how to find common ground with leadership and peers alike to build relationships. You are professional and eager to learn.

• 3+ years of Executive Assistant experience supporting a senior leadership role
• Heavy calendar management and travel experience
• Ability to effectively multitask and prioritize on a daily basis
• Excellent written and verbal communication skills

Salary

Carta’s compensation package includes a market competitive salary, equity for all full time roles, exceptional benefits, and, for applicable roles, commissions plans. Our minimum cash compensation (salary + commission if applicable) range for this role is:

• $106,000 - $125,000 in [San Francisco, CA]

Final offers may vary from the amount listed based on geography, candidate experience and expertise, and other factors.