Executive Assistant Sr

Provide skilled and efficient support to one or more members of RSM’s National or Regional Leadership Teams. Assist with on-going activities such as scheduling calls and meetings, coordinating complex travel arrangements, drafting communications, preparing reports, assisting with special projects, etc. This position requires a high level of professionalism, initiative, confidentiality, and a sense of urgency. Ability to anticipate needs and work independently.
This is a primarily remote position and can be based in any RSM office location. Ideal candidates must be willing and able to travel for meetings and/or conferences.

Job Responsibilities - Key responsibilities for the role

Provide executive level support to assigned leaders including but not limited to:

• Serve as the point person to maintain all calendar appointments and ensure meetings are scheduled in advance and prioritized accordingly
• Coordinate all travel arrangements including flights, cars, hotels and meals
• Responsible for meeting management administration including handling all meeting invitations and logistics, tracking attendees, creating agendas/developing content, taking notes and following up with action items
• Maintain daily, weekly, and monthly to-do lists with follow ups accordingly
• Anticipate needs and independently apply a systematic approach toward achieving desired outcomes
• Routinely handle confidential correspondence
• Manage projects and/or events as assigned including conducting research, organizing details and following through with execution
• Prepare and proofread information including correspondence, PowerPoint slides, handouts, and spreadsheets, ensuring a professional and consistent appearance
• Independently compile data from a variety of resources and prepare appropriate monthly and annual reports
• Serve as the “go-to” resource to deliver a consistent and positive experience
• Act as a liaison between ESS and other ICS departments and/or others outside of the firm as appropriate
• Provide an expertise in firm systems, tools and industry knowledge when appropriate
• Collaborate with other Executive Assistants including identifying and establishing best practices
• Provide training to others when appropriate
• May serve as a Navigator

Minimum qualifications and preferred requirements for the job

Minimum Requirements:

• Associate’s Degree or equivalent experience in related field
• 4years’ relevant experience in a related field or area
• Ability to interact with multiple levels of leadership
• Advanced Microsoft Office skills (required)

Preferred Requirements:

• Strong communication skills both written and verbal
• Effective organization and time management skills
• Strong attention to detail
• Ability to support and implement change
• Facilitate discussions with leaders
• Ability to manage at a macro level and identify when a refined approach is necessary

Currently, RSM does not intend to hire candidates for entry level positions who will need, now or in the future, RSM sponsorship through any non-immigrant visa category such as the H-1B, H-1B1, E-3, O-1, or TN.

RSM is committed to providing equal opportunity and reasonable accommodation for people with disabilities. If you require a reasonable accommodation to complete an application, interview, or otherwise participate in the recruiting process, please call us at 800-274-3978 or send us an email at careers@rsmus.com.

The firm offers a competitive benefits package, base compensation, and an employee bonus program for eligible roles based on individual and firm performance per program guidelines. Base compensation ranges can be found between the ranges noted below in the posting, and an actual offer can vary based upon on role, hiring location, and qualifications. For additional information on RSM’s total rewards, visit our website at https://rsmus.com/careers/working-at-rsm/benefits.html.

If required by applicable law or client policy, you may be required to be vaccinated for COVID-19 or have an approved accommodation.

You want your next step to be the right one. You've worked hard to get where you are today. And now you're ready to use your unique skills, talents and personality to achieve great things. RSM is a place where you are valued as an individual, mentored as a future leader, and recognized for your accomplishments and potential. Working directly with clients, key decision makers and business owners across various industries and geographies, you'll move quickly along the learning curve and our clients will benefit from your fresh perspective.

Experience RSM US. Experience the power of being understood.

RSM is an equal opportunity/affirmative action employer. Minorities/Females/Disabled/Veterans.