Executive Assistant- Temporary

General Summary:

Executive Assistant will help in scheduling using Microsoft Outlook. Excellent organizational and filing experience needed. Also ability to adjust and prioritize tasks as the day evolves. Work involves handling of confidential and time sensitive information/materials. This is a temporary Monday - Friday 40 hrs per week assignment.

MAJOR RESPONSIBILITIES:

• Develops and manages annual budget and planning documents monitoring the budget throughout the fiscal year reporting variances.
• Attends with executive or as representative both internal and external meetings and special events providing follow-up with outstanding issues.
• Develops and prepares monthly management reports.
• Provides advice on human resources and payroll policies and procedures oversee the processing of transactions and reviews reports.
• Primary contact with other departments, customers, press and outside agencies/organizations for executive providing information, explaining programs, policies and activities as related to administrative, fiscal, operational and personnel.
• Manages executive calendar, appointments, travel plans, records and files.
• Provides administrative support to executive for special projects, status reports and coordinates activities/events.
• Researches, collects and prepares information for use in discussions/meeting for executive. May prepare presentation materials for executive meetings.
• Composes and distributes correspondences, notices, forms, memoranda, calendars, manuals, presentations, brochures and other related materials.
• Maintains confidentiality of information regarding business, reports and documents and uses discretion when disseminating the information.
• May provide work direction to administrative support staff.
• Perform related duties as assigned.

REQUIRED QUALIFICATIONS:

• Bachelors degree in Business Administration, Management or Accounting or related field, or equivalent
• 3 to 5 years of administrative and budgetary experience
• Proficiency in use of PC, database, spreadsheet and word processing application software
• Proven written and oral communication skills
• Demonstrated time management and problem solving skills with ability to organize and prioritize workload
• Excellent interpersonal skills with the ability to use discretion and good judgment while maintaining confidentiality

Job Type: Temporary

Pay: Up to $25.00 per hour

Schedule:

• Monday to Friday

Ability to commute/relocate:

• Worcester, MA 01655: Reliably commute or planning to relocate before starting work (Required)

Work Location: In person