Executive Assistant to CFO

The Opportunity

The Executive Assistant will provide administrative support to the Chief Financial Officer (CFO) and high-level leadership on the Finance and Accounting and Corporate Development teams and serve as primary point of contact for internal team members and external partners on all matters pertaining to the office of the CFO. This position works as a trusted confidant of a senior executive and must demonstrate integrity and candor in a wide variety of confidential personnel and business situations.

What You'll Do

• Provide significant and proactive administrative support to the CFO and high-level leadership on the Finance and Accounting team.
• Prepare agenda items, reports, presentations, and other documents often of a highly sensitive and confidential nature.
• Assume responsibility to ensure executives meet commitments and deadlines; confirm that materials requested from others are received and requested actions are
• Communicate directly, and on behalf of the CFO, with Board members, company leaders, and others on matters related to C-suite initiatives.
• Work closely with other C-suite executive assistants on materials needed for management and Board of Director meetings.
• Oversee preparation of Audit Committee Meeting materials, including schedule, assignment, distribution, and review. Manage timely uploading of information to repository in Diligent.
• Champion change by leading and motivating others in the
• Assist and support employee development, onboarding, and
• Seek external networking and mentoring
• Provide a bridge for smooth communication between our executives and internal departments, demonstrating leadership to maintain a positive character, credibility, trust, and support with senior management staff.
• Provide excellent customer service to both internal and external
• Follow all company policies and procedures.

What We Expect From You

• A two-year technical degree or bachelor’s degree
• Minimum of 6 years of administrative experience
• Advanced proficiency in Microsoft Software Applications (Word, Excel, PowerPoint, Outlook) and other relevant technologies
• Proven history of successful support of high and C-level leadership
• Excellent verbal/written communications, time management, analytical/interpersonal and organizational skills
• Ability to build positive working relationships with stakeholders, including employees, Board members, and external partners and vendors.
• Excellent attention to detail, accuracy, follow through, and ability to work on multiple projects.
• Ability to work both independently and collaboratively with individuals at all levels in the organization in a team environment.
• Proactive, resourceful, strong decision maker, and self-motivated forward thinker who actively seeks opportunities and proposes solutions for team, department, and company improvements.
• Ability to work in a dynamic, fast paced environment, and productively manage competing priorities while maintaining deadlines.
• Exercise good judgement in all situations
• Proven ability to maintain a high-level of confidentiality and
• Must have authorization to work permanently in the U.S.

As you consider applying for a position at Ulteig, we encourage you to think outside the box – because we do! You might not meet 100% of the skills listed in a description, but we are committed to hiring people with exceptional talent, ability and potential, and then creating an environment where they can become the best versions of themselves. We don’t want to miss out on the possibility of speaking with the next outstanding Ulteig team member, so please apply if you think this role is a great match for your unique skills and strengths. And, yes, relevant military experience is absolutely considered for transitioning service members.

What You Can Expect from Ulteig

Ulteig is a purpose driven organization that has built a culture focused on people – both our clients and our employees for over 75 years. Working at Ulteig is more than a job, it means you will have the opportunity to make a difference by creating and solving for a sustainable future. We realize that a huge part of our success has relied heavily on the dedication and focus of our workforce; this is why we make investing in our employees a top priority. Being 100% employee-owned means, we take our own success and the success of our clients personally.

We offer our team members:

• Flexible Workplace
• Employee Ownership
• Competitive Pay
• Comprehensive Benefits Package
• Collaborative Environment
• Innovative Culture

Our vision is to be the most trusted partners transforming our world’s critical infrastructure. Ulteig connects people and resources to develop compelling, integrated solutions across multiple Lifeline Sectors®, including power, renewables, transportation and water. Ulteig's footprint spans the country and leverages its expertise with a wide range of public and private clients.

At Ulteig, we deeply care and listen to the needs of our team to ensure they are comfortable and have the necessary tools to be productive whether they choose to work remotely, hybrid or in office. We strive to allow a balance and separation between home and work life and provide support and a flexible working schedule so that employees are able to focus on what's important to them. Our offices are currently open, and employees have the option of accessing them to work. We will continue to monitor and respond to COVID-19 proactively to ensure the safety of our valued employees.

If you would like to be a part of a company that empowers their employees, apply today!

Ulteig is a Drug Free Workplace

ACHIEVE | GROW | COLLABORATE

Notice to Recruiters and Staffing Agencies: to protect the interests of all parties, Ulteig Engineers, Inc., will not accept unsolicited resumes from any source other than directly from a candidate or an approved vendor that has a written and signed agreement in place with Ulteig. Please do not contact or forward resumes to our company employees or locations. Any unsolicited resumes will be considered Ulteig property. Ulteig is not responsible for any charges or fees related to unsolicited resumes.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)