Executive Assistant to President, Americas

GIC is one of the world’s largest sovereign wealth funds. With over 2,000 employees across 11 locations around the world, we invest in more than 40 countries globally across asset classes and businesses. Working at GIC gives you exposure to an extraordinary network of the world’s industry leaders. As a leading global long-term investor, we Work at the Point of Impact for Singapore’s financial future, and the communities we invest in worldwide.

What you will do as an Executive Assistant to the President of Americas?

• Provide administrative support with diligence and accuracy. Serve as a gatekeeper and representative of the team managing multiple requests while maintaining good relationships.

• Under little or no supervision, perform administrative duties such as:

  • Effectively calendar meetings for stakeholders across multiple time zones managing last minute changes.

  • Coordinate meeting logistics including conference room reservations, access for remote participants, catering, meeting materials.

  • Research, plan, and coordinate extensive domestic and international travel details such as flight, hotel, and ground transportation.

  • Track and process employee expenses and travel claims in accordance with GIC policy.

  • Maintain key contact lists and data entry.

  • Prepare and edit correspondence, communications, presentations and other documents.

• Establish work procedures and standards to improve efficiency and effectiveness.

• Oversee coordination of staff welfare activities or other team events. Source service providers and locations; review and negotiate proposals as appropriate.

• Assist with more complex administrative or operational activities such as:

  • Research, plan, coordinate and book travel and meeting arrangements for GIC senior leadership, global executives, and government officials visiting from other locations.

  • Support team recruitment efforts such as scheduling interviews and facilitating case studies.

• Be a resource to colleagues helping to train on relevant GIC systems such as Concur, FCM, MyAccess, ZOOM.

  
  

What are the responsibilities specific to supporting President, Americas?

• Coordinate all logistics for complex and frequent travel including domestic and international trips.

• Support and coordinate high profile meetings and events:

  • Act as a trusted liaison for GIC executives, global industry leaders, Investment Board members, and other external parties.

  • Demonstrate detail orientation and resourcefulness in all aspects of event management and logistics, including budget planning, agenda, materials preparation, and distribution, etc.

• Representing President, Americas, serve as a positive culture carrier for the office, Americas region, and GIC.

• Serve as a trusted advisor to President, Americas, pro-actively maintaining schedules, raising concerns if conflicts arise, and suggesting alternative solutions.

  
  

What makes you a successful candidate?

• Collaborative, organized, responsive professional with experience supporting multiple stakeholders.

• Ability to prioritize, multitask, and thrive in an intensive, fast paced global work environment.

• Excellent interpersonal and communication skills while understanding the need for discretion and confidentiality.

• Strong learning agility and can-do attitude - adept at working independently and efficiently on activities in which instructions, practices, and procedures may be ambiguous.

• Experience and/or strong interest in executing corporate events; commercial savviness and ability to navigate the complexity of event planning is preferred.

• Flexibility with time, able to arrive early or stay late as needed.

• Proficiency in MS Office, Concur, and Travel booking software.

  
  

Work at the Point of Impact
We need to be forward-looking to attract the right people to help us become the Leading Global Long-term Investor. Join our ambitious, agile, and diverse teams - be empowered to push boundaries and pursue innovative ideas, share your views, and be heard. Be anchored on our PRIME Values: Prudence, Respect, Integrity, Merit and Excellence, which guides us in how we make our day-to-day decisions. We strive to inspire. To make an impact.

Flexibility at GIC
At GIC, our offices are vibrant hubs for ideation, professional growth, and interpersonal connection. At the same time, we believe that flexibility allows us to do our best work and be our best selves. Thus, our teams come into the office four days per week to harness the benefits of in-person collaboration, but have the flexibility to choose which days they work from home and adjust this arrangement as situational needs arise.

We are an Equal Opportunity Employer
GIC is an equal opportunity employer, and we value diversity. We do not discriminate based on race, religion, color, national origin, sex, gender, gender expression, sexual orientation, age, marital status, veteran status, or disability status. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment.
Please email grphrodtaops@gic.com.sg at any point of the application or interview process if adjustments need to be made due to a disability.

Compensation

Our compensation philosophy reflects several principles. We strive to provide a competitive compensation package to attract and retain talent globally. We pay for performance, and reward sustainable results.

Total pay for this position comprises base pay and bonus. The anticipated base salary range for this role is between $110,000 and $130,000.

Bonuses, which may form a meaningful proportion of the total pay package, are determined based on company and individual performance.