Executive Assistant

Seattle, Washington, USA

#LI-POST

WA201

The mission of The Nature Conservancy (TNC) is to conserve the lands and waters upon which all life depends. As a science-based organization, we develop innovative, on-the-ground solutions to the world’s toughest environmental challenges so that people and nature can thrive. Our work is guided by our values, which include a commitment to diversity and respect for people, communities, and cultures. From a rewarding mission to career development and flexible schedules, there are many reasons to love life #insideTNC. Want to know more? Check out our TNC Talent playlist on YouTube to hear stories from staff or visit Glassdoor.

One of TNC’s primary goals is to cultivate an inclusive work environment so that employees around the globe have a sense of belonging and feel that their unique contributions are valued. We know we’ll only achieve our mission by hiring and engaging a diverse staff that reflects the communities in which we work. Recognizing that people bring talent and skills that have been developed outside the scope of a job, we take a holistic approach to recruitment that considers life experience in addition to the professional requirements listed in our postings. Please apply – we’d love to hear from you. To quote a popular saying at TNC, “you’ll join for the mission, and you’ll stay for the people.”

The Executive Assistant will provide direct administrative support to the Washington State Director and general administrative and project management support for the Washington Executive Team and Board of Trustees.

The Executive Assistant is responsible for performing multiple administrative functions including scheduling, call and meeting coordination, calendar and project management, processing expenses and time reporting, travel arrangements, tracking tasks with competing priorities and deadlines, drafting correspondence, and handling sensitive information. They will communicate on behalf of the State Director with various internal and external parties, including staff in various programs across the Conservancy, donors, trustees and community members in order to coordinate arrangements, convey information and ensure successful execution of support functions. They will coordinate meeting logistics and support event planning and implementation of trustee and other events. The Executive Assistant is a member of the All Staff Programming team and supports all staff meetings and retreats, as well as providing back-up reception coverage.

The Executive Assistant will coordinate, participate, and contribute to various project teams within this role. They will work closely with and at times under the direction of the Executive Coordinator and Trustee Liaison to support the Board of Trustees and various Board Committees.

Work Environment & Schedule

• This is a hybrid position based in Seattle, WA with the expectation of 2-3 days per week onsite at The Nature Conservancy’s Seattle office.
• The work schedule is typically a standard Monday – Friday, with some long and/or flexible hours as needed. Flexible work arrangements are available.
• The position requires periodic travel throughout Washington State (including overnight) and the ability to support meetings and events at various sites throughout the state.
• Onsite work is performed in a professional open-office environment and involves only infrequent exposure to disagreeable elements and minor physical exertion and/or strain. Meeting logistics require physical mobility and the ability to lift up to 25 lbs.

Are you looking for a career to help people and nature? Guided by science and our values, TNC creates innovative, on-the-ground solutions to our world’s toughest challenges so that people and nature can thrive together. We’re looking for someone with experience in being a part of a diverse, multi-disciplinary team and providing administrative support to a director or multiple directors.

The ideal candidate should have exceptional communication and collaboration skills, strong organizational skills, and experience independently managing multiple priorities, meeting deadlines and tracking action items. This is an exciting opportunity to contribute to the ongoing mission of conservation by supporting the work of our team!

• Associate’s degree and 4 years’ experience, or Bachelor’s degree and 2 years’ experience, or equivalent combination of education and experience.
• Experience in business writing, editing, and proofreading.
• Experience organizing time and managing diverse activities to meet deadlines.
• Experience working across teams and communicating with a wide range of people.

DESIRED QUALIFICATIONS

• Commitment to equity and inclusion in both work and workplace, including acting in accordance with our Washington Equity Statement; be respectful of differences of identity and/or beliefs, and successfully work across those differences to meet work objectives.
• Multi-lingual skills and multi-cultural or cross-cultural experiences are appreciated.
• Strong organization skills, accuracy, and attention to detail.
• Experience working with a board of directors, donors, volunteers, the public, and/or all levels of staff.
• Ability to analyze information for the purpose of coordinating and planning activities and solving problems.
• Experience generating reports and interpreting data.
• Ability to use existing technology to achieve desired results. Experience with MSOffice suite preferred.
• Experience interpreting guidelines to achieve desired results.

Since 1951, The Nature Conservancy has been doing work you can believe in protecting the lands and waters that all life depends on. Through grassroots action, TNC has grown to become one of the most effective and wide-reaching environmental organizations in the world. Thanks to more than 1 million members, over 400 scientists, and the dedicated efforts of our diverse staff, we impact conservation throughout the world!

The Nature Conservancy offers a competitive, comprehensive benefits package including: health care benefits, flexible spending accounts, 401(k) plan including employer match, parental leave, accrued paid time off, life insurance, disability coverage, employee assistance program, other life and work wellbeing benefits. Learn more about our benefits at in the Culture Tab on nature.org/careers.

We’re proud to offer a work-environment that is supportive of the health, wellbeing, and flexibility needs of the people we employ!

This description is not designed to be a complete list of all duties and responsibilities required for this

The Nature Conservancy offers a competitive, comprehensive benefits package including; health care benefits, flexible spending accounts, 401(k) plan including employer match, accrued paid time off (including annual, personal, and sick leave), life insurance, disability coverage, employee assistance program, other life and work wellness benefits. Benefits may be subject to generally applicable eligibility, waiting period, contribution, and other requirements and conditions. Learn more about our benefits at nature.org/careers. We’re proud to offer a work-environment that is supportive of the health, wellness, and flexibility needs of the people we employ.

This position requires a valid driver's license and compliance with TNC’s Auto Safety Program. Employees may not drive Conservancy-owned/leased vehicles, rental cars, or personal vehicles on behalf of the Conservancy if considered "high risk drivers." To learn more about the Auto Safety Program, visit https://www.nature.org/en-us/about-us/careers/recruitment/ under the FAQ section.

Employment in this position will be contingent upon completion of a Vehicle Use Agreement, which may include a review of the prospective employee's motor vehicle record.

Starting salary: $62,400 - $69,000 annually, dependent on qualifications and experience.

To apply for job ID 53661, submit your materials online by using the Apply Now button at https://careers.nature.org/ by 11:59 PM EST on 7/26/2023. Need help applying? Visit our recruitment page or contact applyhelp@tnc.org.

The Nature Conservancy is an Equal Opportunity Employer. Our commitment to diversity includes the recognition that our conservation mission is best advanced by the leadership and contributions of people of diverse backgrounds, beliefs and culture. Recruiting and mentoring staff to create an inclusive organization that reflects our global character is a priority and we encourage applicants from all cultures, races, colors, religions, sexes, national or regional origins, ages, disability status, sexual orientation, gender identity, military, protected veteran status or other status protected by law.

The successful applicant must meet the requirements of The Nature Conservancy's background screening process.

Do you have military experience? Visit our U.S. Military Skills Translator to match your military experience with our current job openings!

TNC is committed to offering accommodations for qualified individuals with disabilities and disabled veterans in our job application process. If you need assistance or an accommodation due to a disability, please send a note to applyhelp@tnc.org with Request for Accommodation in the subject line.

An attractive salary and benefits package is part of TNC’s value proposition to our employees. TNC strives to provide competitive pay and bases salaries on the geographic location of the role committing to being equitable across groups and providing hiring salary ranges when possible.

Since we support flexible and remote work for our employees, many positions have a flexible location within countries where we’re registered as a Non-government Organization and established as an employer. This may mean we’re unable to provide a hiring salary range in the posting for some of our positions. However, candidates invited to be part of our interview process will be provided their location specific range upon request.