Executive Assistant

The worldwide data management software market is massive (IDC forecasts it to be $137.6 billion by 2026!). At MongoDB we are transforming industries and empowering developers to build amazing apps that people use every day. We are the leading modern data platform and the first database provider to IPO in over 20 years. Join our team and be at the forefront of innovation and creativity.

MongoDB is seeking an Executive Assistant to support a team our R&D Leaders, based out of our New York City office. Your day will consist of managing and prioritizing a steady stream of requests, meetings and trips. You will work closely with the Fin Ops Leadership team and their assistants to ensure your executives can align on schedules, follow-ups and other matters to ensure they are available to make business decisions in a timely and efficient manner.

The right candidate will be able to balance the needs and requirements of their executive as well as other stakeholders and be ready to pitch-in wherever necessary. You should feel comfortable interacting with senior executives and their assistants to coordinate meetings and other business activities. You should be comfortable working in a fast-paced environment with quickly changing priorities while being calm, efficient and highly organized.

Responsibilities

• Manage multiple calendars meticulously and thoughtfully, coordinating all meetings and calls, including video conferencing and large team events
• Manage multiple requests – exercising sound judgment, and seeing beyond the day-to-day to anticipate changing needs while staying calm under pressure
• Schedule, plan, and execute quarterly offsites and team events
• Manage all travel logistics and associated expenses, and be ready to handle last-minute changes
• Collate and distribute correspondence, spreadsheets, slide decks, and meeting agendas
• Track action items and key issues to closure with a high degree of integrity and accountability
• Assist with special assignments/projects, as needed
• Assist with department communications drafts
• Collaborate on regular department All-Hands presentations

Requirements

• 4+ years experience supporting senior executives, or other relevant experience working directly with executives
• Role is based in NYC with flexibility to come into the office as needed and to support events, initiatives
• Bachelor's Degree or equivalent work experience is preferred
• Extremely well organized and detail-oriented
• Excellent verbal and written communication skills
• Experience booking both domestic and international travel
• Strong awareness and comfort operating across multiple time zones
• Proficiency with Google Apps (Gmail, Google Docs, Google Calendar), Microsoft Office, and video conferencing tools
• Creative, flexible, and innovative team player
• Able to handle highly sensitive and confidential material

MongoDB is committed to providing any necessary accommodations for individuals with disabilities within our application and interview process. To request an accommodation due to a disability, please inform your recruiter.

MongoDB, Inc. provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type and makes all hiring decisions without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.