Executive Assistant

The Executive Assistant provides overall organizational support to the C-Level and Senior Executive team. They play a key role in managing agenda's, responding appropriately to various correspondence, coordinating meetings, travel and expenses, and personal tasks for the Executives. This seasoned employee is the go-to person for any questions related to the executive team. In addition, the executive assistant forms strong relationships with all employees, lending a helping hand where needed.

You Will:

• Respond to and/or delegate various correspondences on behalf of the full office C-suite and executive level team members
• Work with closely with the entire office, including leads and the office manager to make sure that internal functions or global projects run smoothly
• Manage multiple agendas, while assisting the exec in prompt and effective management of meetings, conference calls and timelines
• Handle a wide and complex variety of administrative support duties and tasks such as owning schedules, managing calendars, booking travel and running errands (coffee runs, Christmas shopping, lunch orders etc.)
• Organize office monthly meetings with presentation, updates, set up etc.
• Maintain client confidence and protect operations by keeping information confidential
• Provide vacation coverage for other Administrative staff

You Have:

• 2-3 years of professional experience, preferably as an Executive Assistant or Senior Secretary
• Highly proficient in the use of MS Office products, Visio, Keynote
• Superior communication skills, both oral and written and excellent word processing skills
• A stickler for detail and takes ownership of tasks and drives through to completion
• Ability to multi-task and meet tight deadlines
• Must work well under pressure
• Customer services focused attitude
• Must be flexible
• Proven ability to prioritize efficiently

The Talent Team at Critical Mass is focused on ensuring we provide the best training, onboarding, and employee experience possible! Our new hires & employees are the future of our organization, and we want to set you up for long-term success. In an effort to do so, we expect our team to work from an office a minimum of 3 days a week. The ask stems from our want to:

Strengthen opportunity for continuous learning

Improve collaboration and team relationships.

Increase employee engagement

This hybrid model balances the need for individual flexibility while maintaining the relentless customer focus we provide at CM. We understand that not everyone may feel comfortable with this expectation, so we ask that you please let us know immediately if there are any concerns so we can help navigate accordingly.