Executive Assistant

A top team is seeking an ambitious and growth-oriented individual to join their real estate team. You will play a crucial role in supporting the team and their agents to achieve success while also growing your own skills. You will be responsible for various tasks ranging from transaction management to marketing, social media, event planning, team management and more. This is an exciting opportunity for someone who thrives on taking charge, building systems, and serving others in a fast-paced real estate environment.

Essential Duties and Responsibilities:

Transaction Management:

• Oversee all contracts from the day offers are submitted to closing.
• Follow up with clients after the sale to check in, ensure satisfaction, and request testimonials.

Marketing:

• Create, print, and distribute monthly farming letters and postcards.
• Generate ideas and send thoughtful gifts for occasions like sympathy, new baby, and new home.
• Send various handwritten cards, including thank you notes, home anniversaries, and birthdays.
• Assist in writing content for social media, paid ads, and new listings.

Social Media:

• Responsible for creating and scheduling five social media posts per week and five daily stories.
• Engage with the audience, respond to comments, and maintain a consistent online presence.

Event Planning:

• Coordinate and manage quarterly team events, ensuring smooth execution and a positive experience for all participants.
• Create materials for home buying seminars and reach out to companies to organize classes for their employees.

Team Management:

• Manage the team's database, ensuring accurate and up-to-date information.
• Take charge of hiring, training, consulting, and holding all teammates accountable.
• Build, implement, and manage systems for transaction coordination, team communication, client communication, financial management, and marketing.
• Manage financial systems, including commission collection, budget maintenance, and generating financial reports.
• Create and maintain an operations manual for standardized procedures.
• Coordinate purchases and maintenance of office equipment.
• Distribute team leads as necessary.
• Assist other departments, such as customer service and lead generation, as needed.
• Attend networking events and learning opportunities with team members.

Professional Development:

• Stay updated on real estate industry trends and regulations.
• Willingness to take classes and continuously learn to stay up-to-date with the latest practices and knowledge in the field.

Team Growth:

• Take an active role in helping the team grow and reach its goals.
• Identify opportunities for expansion, process improvement, and increased efficiency.
• Collaborate with the team lead and other stakeholders to implement strategies for team growth.

Skills:

• Exceptional people skills with a friendly and outgoing demeanor.
• Superb attention to detail and strong problem-solving abilities.
• Proactive and positive attitude, always seeking opportunities for improvement.
• Proficient in MS Publisher, Word, Excel, PowerPoint, Google Suite, Canva, Adobe.
• Social media savvy, including familiarity with platforms like Facebook, Instagram, LinkedIn, and Twitter.
• Willingness to embrace new technology and adapt to changes in the industry.
• Goal setting, planning, and accountability skills.
• Leadership, management, and team-building abilities.
• Demonstrated track record of success in previous jobs or tasks.

Communications/Interactions:

• Daily interaction with the Team Lead and Team Members.
• Weekly communication with the Market Center.
• Interactions with Buyers, Sellers, and Vendors as appropriate.

This position offers the opportunity to grow into a team management role. As an Executive Assistant, you will have the chance to contribute to the team's expansion and success while also being supported in your own professional development. We encourage a growth mindset and provide resources for continuous learning and improvement.

If you are a motivated and detail-oriented professional who excels in a fast-paced real estate environment, we would be thrilled to have you join our team as the Executive Assistant. In this role, not only will you contribute to our team's success, but you will also have the opportunity to build your own success. As we continue to grow and make a significant impact in the real estate industry, your performance will directly influence the transaction volume and, in turn, the bonus you receive.

To apply, please submit your resume and a cover letter outlining your relevant experience and expressing your interest in this position. We look forward to hearing from you and discovering how your skills and dedication can contribute to our collective achievements. Pay range includes bonus potential.

Job Type: Full-time

Pay: $45,000.00 - $80,000.00 per year

Benefits:

• Employee discount
• Paid time off
• Referral program

Schedule:

• 8 hour shift
• Monday to Friday
• Weekend availability

Ability to commute/relocate:

• Bellevue, WA 98004: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Microsoft Excel: 1 year (Preferred)
• Microsoft Powerpoint: 1 year (Preferred)

Work Location: In person